Title: Administrative Assistant
Location: New York United States
Job Description:
Location Designation: Hybrid - 3 days per week
Duties & Responsibilities:
The Administrative Assistant will support the Americas Distribution Team of New York Life Investment Management (NYLIM). This individual will interact and serve as the first line of contact with our internal clients and external partners and vendors on behalf of the Distribution Team. This individual must effectively work with senior executives and administrative assistants, team members within the department, with employees throughout New York Life, as well as with external business partners/contacts. The position is based in our New York City Office and will have a hybrid schedule with two remote days and three days in the office.
The ideal candidate must have a proactive and learning mindset, excellent organizational skills, exceptional attention to detail, strong verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants across the company, and be able to handle confidential information with tact and professionalism. The ideal candidate will possess strong judgement and decision-making skills that impact the quality, timeliness and effectiveness of the team's day-to-day work. In addition, the individual must possess the demonstrated ability to provide solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents or procedures.
What You'll Do:
Manage calendar, travel and expenses, assist with day-to-day operations
Handle heavy meeting scheduling, including by coordinating with other executive assistants
Provide basic tech support and troubleshoot IT issues when necessary
Assist with light departmental event planning
Assist with compiling and submitting data for compliance purposes
Manage the operations of the office, including ordering and maintaining supplies, and handling other administrative duties as needed
What You'll Bring:
5-10+ years of experience, preferably in the asset management/financial services
Exceptional written and verbal communication skills
Excellent organization skills; exceptional attention to detail and follow-up
Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
Strong problem solving and negotiation skills
Proactive and client-centric
A positive attitude and professional demeanor
Proficiency with Microsoft Word, Excel, PowerPoint and Outlook
Associate or Bachelor's degree preferred
LI-AM1
Pay Transparency
Salary Range: $60,000 - $75,000
Overtime eligible:
Discretionary bonus eligible:
Sales bonus eligible:
Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Diversity Promise
We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.
Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
Job Requisition ID: 91172
