Yearout Mechanical is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.
Summary/Objective:
The successful candidate will support various cross-functional initiatives, ensuring smooth operations across marketing coordination, executive support, and pre-qualification processes. This role is ideal for a proactive individual who thrives in a fast-paced environment, enjoys handling diverse tasks, and excels at keeping teams organized.
Essential Functions:
- High School diploma or equivalent
- 2 or more years in a coordination, operations, or administrative support role.
- Strong organizational skills with keen attention to detail.
- Ability to effectively manage multiple projects and tasks simultaneously.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and marketing tools is a plus.
- Ability to communicate effectively with all levels of an organization.
- Proactive problem-solver who thrives in a dynamic environment.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsibilities/Duties:
- Marketing & Brand Support
- Assist in coordinating marketing materials, internal communications, and brand initiatives.
- Manage company swag programs, including ordering, inventory tracking, and distribution.
- Support event planning and logistics for corporate functions, trade shows, and internal gatherings.
- Pre-Qualification & Vendor Support
- Assist in gathering and reviewing vendor and subcontractor pre-qualification materials.
- Ensure compliance with company requirements and maintain accurate documentation.
- Work with internal teams to streamline qualification processes.
- Executive & Operations Support
- Act as a liaison between executives and internal/external stakeholders for ad-hoc requests.
- Provide general administrative assistance, such as scheduling meetings, preparing reports, and tracking project progress.
- Assist with special projects and cross-departmental initiatives as needed.
- Participate, when appropriate, with vendor selection, timely purchasing, pricing accuracy, and delivery to ensure customer service and profit maximization.
Competencies:
- Clerical – Knowledge of administrative and clerical procedures and systems, such as word processing, spreadsheet maintenance, managing files and records, and other office procedures and terminology.
- English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
- Communication – Providing information to supervisors, co-workers, clients, and vendors by telephone, in written form, e-mail, or in person in a professional and timely manner.
- Establishing and Maintaining Interpersonal Relationships – Developing constructive and cooperative working relationships with others, and maintain them over time.
- Computers – Knowledge of computer software, including applications.
- Judgment and Decision Making – Considering the benefits of potential actions to choose the most appropriate one.
- Organization, Planning, and Prioritizing Work – Develop specific goals and plans to prioritize, organize, and accomplish your work.
- Getting Information – Observing, receiving, and otherwise obtaining information from all relevant sources.
- Documenting/Recording Information – Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
- Thinking Creatively – Developing, designing, or creating presentation materials, company products, etc.
- Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
- Time Management – Managing one’s own time as it relates to the position and duties.
- Service Orientation – Actively looking for a way to help people.
- Coordination – Adjusting actions in relation to others’ actions.
- Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Monitoring – Monitoring/Assessing performance of yourself to make improvements or take corrective action as it relates to the position and duties.
Hours:
M-Th 7am – 5pm, F 7am-11am
Physical demands:
Able to work on computer for extended periods of time.
Pre-screening requirements:
Successfully pass required drug and physical tests. Valid driver’s license and driving record meets requirements. Clear background check and previous employment and reference checks.
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Health and Welfare Benefits
- Health and Welfare
- Medical
- Dental
- Vision
- Prescription drug
- Employee assistance program
Personal Benefits
- Paid vacation
- Company-paid holidays
- Sick leave
Financial Benefits
- 401(k) retirement savings plan
- Company-paid long-term disability insurance
- AD&D insurance
- Life insurance
