Job Description
JOB REQUIREMENTS ... Office Management
• Serves as the first point of contact and checks-in visitors, as such must maintain a professional appearance and demeanor lending itself to a welcoming office environment for all onsite employees and visitors
• Maintains good relationships with all vendors
• Receives and checks-in office deliveries; puts consumable items away in appropriate storage locations
• Ensures office supplies are well stocked and proactively reorders as needed
• Ensures vending machines are well-stocked and proactively reorders as needed
• Helps to ensure office equipment (printers, phones) are in good working order and reached out to appropriate vendors as needed when issues arise
• May help to route employee general inquires to the right department or person
• May help to distribute incoming mail to appropriate recipients
• May make office supply runs as needed
Facility Management
• Performs routine, daily spot checks to ensure the office and kitchenette areas are clean, organized, and well-maintained
• Checks refrigerators in all conference rooms to ensure water bottle are restocked at the end of each day so they’re ready and cold for the following day
• May help to communicate or coordinate office repairs and maintenance as needed to Extract’s Facilities Maintenance and/or other external vendors as needed
Back Office Support
• May support other departments with business needs including HR and Extract leaders with the scheduling of conference rooms and/or candidate interviews
• May help to scan in resumes or other paperwork into electronic copy (including job fair resumes or other papers needing to be converted to digital copy)
• May assist employees with outgoing mail and shipments
• May make copies for events as needed
• May help to support activities related to onsite employee engagement events
• Other duties as they arise
Education & Experience Qualifications
• High school diploma or equivalent
