School Secretary/Rexeptionist
SELA The International Private School -Hingham seeks a dedicated receptionist to add to their team. The qualified candidate has at least one year of experience, excellent written and oral communication skills, outstanding interpersonal skills, can multi-task, and stay well organized ... Essential Functions
• Students Attendance
• Bus lists/ early & late dismissal
• Students Records
• Communicate with parents, teaching staff, students, board members, and the public (according to directors criteria)
• Greets all incoming visitors to ensure guests sign in/out as required.
• Perform clerical duties for the school administration and teaching staff.
• Assistance with school/ faculty events.
• Tracking deliveries that arrive.
• Disrupting mail and packages.
• Maintaining the front lobby to be clean and presentable.
• Decorate the lobby per holiday.
• Keeping an inventory of office supply stock
• Arrange travel and accommodations, and prepare vouchers (if needed)
• Answer phones, coordinate meetings, and complete general office tasks
• Schedule maintenance of office equipment and maintain office supplies.
• Collects fees and funds from student events (e.g., field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) to ensure transaction accuracy and timely completion.
• Maintains various computerized and manual records, files, and department databases (e.g., information packets, rosters/listings, calendars, outstanding supply orders, etc.) for documenting activities, providing reliable information, and complying with district, state, and federal requirements.
• Orient new personnel regarding appropriate school and district practices (e.g., directions, building procedures, etc.) to effectively assimilate new personnel into school operations.
• Performs record-keeping and general clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) to provide necessary information and materials.
• Prepares a wide variety of reports and written materials (e.g., correspondence, agendas, minutes, newsletters, bulletins, and programs)
• Responds to inquiries from various internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among departments, and provide direction as may be required.
• Initiate and maintain physical and computerized departmental files for all employees and applicants, including verification of completeness of files.
• ·Process requests for official student records, including maintaining a log of requests for documents.
• Follow Administration/ faculty attendance.
• Create attendance records.
• Support directors with clerical duties
• Other duties according to the job description
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Schedule:
• Monday to Friday
Ability to commute/relocate:
• Hingham, MA 02043: Reliably commute or planning to relocate before starting work (Required)
Education:
• Associate (Required)
Experience:
• Customer service: 1 year (Required)
Language:
• Spanish (Preferred)
Ability to Relocate:
• Hingham, MA 02043: Relocate before starting work (Required)
Work Location: In person
