School Secretary/Rexeptionist

SELA The International Private School -Hingham seeks a dedicated receptionist to add to their team. The qualified candidate has at least one year of experience, excellent written and oral communication skills, outstanding interpersonal skills, can multi-task, and stay well organized ... Essential Functions • Students Attendance • Bus lists/ early & late dismissal • Students Records • Communicate with parents, teaching staff, students, board members, and the public (according to directors criteria) • Greets all incoming visitors to ensure guests sign in/out as required. • Perform clerical duties for the school administration and teaching staff. • Assistance with school/ faculty events. • Tracking deliveries that arrive. • Disrupting mail and packages. • Maintaining the front lobby to be clean and presentable. • Decorate the lobby per holiday. • Keeping an inventory of office supply stock • Arrange travel and accommodations, and prepare vouchers (if needed) • Answer phones, coordinate meetings, and complete general office tasks • Schedule maintenance of office equipment and maintain office supplies. • Collects fees and funds from student events (e.g., field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) to ensure transaction accuracy and timely completion. • Maintains various computerized and manual records, files, and department databases (e.g., information packets, rosters/listings, calendars, outstanding supply orders, etc.) for documenting activities, providing reliable information, and complying with district, state, and federal requirements. • Orient new personnel regarding appropriate school and district practices (e.g., directions, building procedures, etc.) to effectively assimilate new personnel into school operations. • Performs record-keeping and general clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) to provide necessary information and materials. • Prepares a wide variety of reports and written materials (e.g., correspondence, agendas, minutes, newsletters, bulletins, and programs) • Responds to inquiries from various internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among departments, and provide direction as may be required. • Initiate and maintain physical and computerized departmental files for all employees and applicants, including verification of completeness of files. • ·Process requests for official student records, including maintaining a log of requests for documents. • Follow Administration/ faculty attendance. • Create attendance records. • Support directors with clerical duties • Other duties according to the job description

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits: • Dental insurance • Employee discount • Health insurance • Life insurance • Paid time off • Retirement plan • Vision insurance

Schedule: • Monday to Friday

Ability to commute/relocate: • Hingham, MA 02043: Reliably commute or planning to relocate before starting work (Required)

Education: • Associate (Required)

Experience: • Customer service: 1 year (Required)

Language: • Spanish (Preferred)

Ability to Relocate: • Hingham, MA 02043: Relocate before starting work (Required)

Work Location: In person

SELA - The International Private School Hingham

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School Secretary/Receptionist