Job Description:
Qualifications ... β’ Communication and organizational skills.
β’ Team player with exceptional interpersonal skills.
β’ Working knowledge of Microsoft Excel and Word.
β’ Bachelors Degree preferred.
Responsibilities:
β’ Manage schedules and coordinates meetings with internal and external parties supporting multiple calendars for Exec Chef, VP and Director
β’ Determine importance of meeting requests and schedule accordingly and adjust as necessary
β’ Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary
β’ Perform basic administrative tasks, e.g., photocopying and filing. Maintains proper recordkeeping and filing system for all work.
β’ Order and manages office supplies/inventory for team.
β’ Distribute department mail; maintain conference room calendar
β’ Compose and type routine e-mail and other correspondence
β’ Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to corporate credit cards.
β’ Maintain contact lists and meeting attendee email groups
β’ Coordinate staff meetings, employee functions, conferences, and client meetings as necessary. Coordinate visitor requests with Parking and Security.
β’ Coordinate maintenance of office equipment with appropriate vendors
β’ Maintain general suite order and cleanliness including stocking & maintaining break room, copier, meeting rooms and coffee areas. Input work orders into tech services work order request system for building related repairs.
β’ Perform other related duties as requested by management