Job Description:
Qualifications ... • Communication and organizational skills.
• Team player with exceptional interpersonal skills.
• Working knowledge of Microsoft Excel and Word.
• Bachelors Degree preferred.
Responsibilities:
• Manage schedules and coordinates meetings with internal and external parties supporting multiple calendars for Exec Chef, VP and Director
• Determine importance of meeting requests and schedule accordingly and adjust as necessary
• Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary
• Perform basic administrative tasks, e.g., photocopying and filing. Maintains proper recordkeeping and filing system for all work.
• Order and manages office supplies/inventory for team.
• Distribute department mail; maintain conference room calendar
• Compose and type routine e-mail and other correspondence
• Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to corporate credit cards.
• Maintain contact lists and meeting attendee email groups
• Coordinate staff meetings, employee functions, conferences, and client meetings as necessary. Coordinate visitor requests with Parking and Security.
• Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness including stocking & maintaining break room, copier, meeting rooms and coffee areas. Input work orders into tech services work order request system for building related repairs.
• Perform other related duties as requested by management
