Administrative Assistant
The Administrative Assistant role at Thirty Madison is pivotal in providing day-to-day business and administrative support to Thirty Madison’s senior leadership team. You will be a great fit for the Administrative Assistant role if you are prone to being ten steps ahead of your executives, meticulously detailed in your work and passionate about ensuring the executives ... you support have everything they need to focus on driving the business forward. Your positive attitude will be crucial at company events as you interface with other employees, board members and investors. Above all, you embody the Thirty Madison mission of providing access to healthcare for all who suffer from chronic conditions.
Comp | Perks | Benefits
• The base pay range for this position is $73,600.00 - $101,200 per year.*
• Annual Incentive Plan + Stock Option Package
• Robust and affordable Medical, Dental, and Vision plan options
• 401(k) with a match, commuter benefits, and FSA
• Annual $750 vacation stipend and $500 happiness stipend
• Flexible time off policy (Exempt)
• Base pay offered may vary depending on job-related knowledge, skills, and experience. An annual incentive plan and stock options may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.
What you get to do every day
• Organize and maintain complex calendars; prioritize and coordinate a dynamic and high-volume schedule for a group of leadership team members
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Assist in planning offsites and team events, including selecting and booking event spaces, coordinating attendees, managing business travel, expenses (T&E), and hotel accommodations, as well as setting up agendas and registering guests for supported leaders.
• Provide backup support for team members during their planned time off.
• Contribute to Workplace and Employee Experience projects as needed, such as project management for office relocations, large on-site and offsite events, and company-wide culture-building initiatives.
• Collaborate with other Executive Admins and Administrative Assistants to ensure coverage/access to senior and extended leadership teams are managed as one team
• Enhance executive efficiency by developing systems and processes to increase organization and streamline workstreams
What you bring to the role
• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Proficient in utilizing the Google suite of products, including calendar, docs, sheets, and slides.
• Effective handling of multiple tasks and adept prioritization in a fast-paced environment.
• Strong project management skills with the ability to manage multiple projects and the desire to bring structure to undefined procedure
• Ability to maintain confidentiality and exercise discretion
• Willingness to learn new skills and technologies
• Able to adapt to a fluid fast paced environment
