Short Description:
Receptionist - 3 month to 6 month assignment ... Complete Description:
Receptionist
LENGTH OF ASSIGNMENT: 3 months to 6 months
DRESS CODE: Business Casual/Casual (depending on the day and if there are planned meetings/visitors etc).
WORK ENVIRONMENT: Receptionist is to remain in the lobby area at all times and work with other staff for relief coverage to determine appropriate time for lunch and breaks.
CANDIDATE RESPONSIBILITIES:
• ** Make sure the switchboard is open and operating promptly at 8:00 a.m., throughout the day until 5:00 p.m. Relief coverage will be provided for a one-hour lunch, as well as morning and afternoon breaks *
• Greets visitors in a professional friendly and hospitable manner
• Ensures visitors sign in, receives a visitor badge and notifies appropriate staff to escort visitors beyond the lobby area
• Professionally answers incoming calls
• Ensures call are redirected to the appropriate staff or transfer call to voice mail when appropriate
• Receives and sorts incoming mail and faxes for pick-up
• Keeps front desk manual up-to-date detailing receptionist procedures
• Performs other routine clerical functions as directed
EDUCATION AND MINIMUM REQUIREMENTS:
• High school diploma or GED
• Minimum of one year administrative experience
• ** Experience in Microsoft Office (Word, Excel, Outlook)
SPECIAL ABILITIES AND/OR REQUIREMENTS:
• Excellent phone etiquette
• Excellent verbal communication skills
• Punctual
• Able to work with minimum supervision
• Should be customer service driven
• Able to multi-task
Skills:
Skill Required / Desired Amount of Experience
Ability to speak and understand English Required
High School Diploma or GED Required
Professional office work environment Required 1 Years
Experience in an administrative role, customer facing Required 1 Years
Experience in Microsoft Office (Word, Excel, Outlook) Required 1 Years
Experience answering a multi-line phone system switchboard Required 6 Months
Must be punctual. Attendance is mandatory for this role Required
Ability to work with minimum supervision and multi-task Required
Excellent verbal communication skills, professional phone etiquette Required
Agency Interview Type:
In Person Only
Work Arrangement:
Onsite
