COMPANY OVERVIEW
Founded in 2012, IB3 Global Solutions is a Veteran-Owned Small Business (VOSB). We focus on the reduction of threats across the CBRN spectrum. Our solutions are based on the current threat stream and the operational realities facing our customer organizations as they endeavor to secure our nation. We are broad in capacity, yet focused on the markets we serve; and focused on the employees who make it all possible.
POSITION SUMMARY
The Training Coordinator provides administrative, office, learning management system (LMS) support to the department manager and to their assigned program. Possible programs the Training Coordinator may support include: Contractor Acquisition University (CAU) and/or eLearning. This position is responsible for assisting program team members to develop and deliver training programs according to NTC procedures. This position will be the main point of contact for all customer service requests. This position will serve as a backup training coordinator for other programs on an as needed basis.
*NOTE: This position falls under the Service Contract Act (SCA).
ESSENTIAL JOB FUNCTIONS & DUTIES
- Coordinates, tracks, and monitors training and special program assignments, schedules, meetings, and conferences
- Documents and distributes meeting notes
- Schedules meetings, conferences, and events
- Supports all training development and delivery duties according to NTC procedures.
- Routinely carries out recurring duties and assignments
- Establishes, organizes, and maintains printed and electronic records to Records Information and Disposition requirements.
- Serves as the primary customer service point of contract for internal and external customers.
MINIMUM QUALIFICATIONS
- Knowledge of writing/editing techniques sufficient to ensure that the level of concepts, expression, and vocabulary are appropriate for the intended audience.
- Thorough knowledge of English, grammar, syntax, spelling, and punctuation.
- Excellent proofreading and editing skills sufficient to produce error-free documents and training materials.
- Strong written and verbal communication skills.
- Interpersonal and team skills and ability to interact effectively with diverse individuals
- Initiative, including ability to organize and prioritize tasks and work independently.
- Demonstrated knowledge of and ability to apply general office practices and procedures.
- Professional appearance and demeanor.
- Ability to obtain and maintain Department of Defense/War (DOD/W) installation access which will involve obtaining a DBIDS card
- Participation in IB3's Workplace Substance Abuse Program (WSAP) which includes random drug testing
EDUCATION AND CERTIFICATION(S) REQUIRED
- A high school diploma or G.E.D.
- An Associate’s degree from an accredited college, university, business, or technical-vocational school, preferred
PREFERRED QUALIFICATIONS
- Two or more years of administrative support experience related to or comparable to the position, preferred
- Familiarity of NTC Policies and procedures
- Experience supporting government (ideally DOE) agencies and programs, preferred
- Knowledge of computer security practices and procedures.
- Ability to screen various types of documents and to verify the accuracy and completeness of data in source and supporting documents or reports and for tracking and correcting discrepancies.
- Ability to maintain master database, make arithmetic computations, make adjustments and special entries, and reconcile master database with source documents and project data.
WORKING CONDITIONS
- Position is 100% on-site at the NTC Facility at Kirtland, AFB, Albuquerque, NM. Remote work is not permitted.
- This is a salaried, non-exempt position. Overtime hours must be expressly authorized in writing by the IB3 Program Manager
- Some positions follow an "AWS" schedule where some weeks will be four 10-hour days with Friday off.
- Ability to sit for long periods, regularly talk and converse with co-workers
- Candidate may be required to walk; use hands to finger, handle, or feel and reach with hands and arms. Candidate may occasionally be required to stand; climb or balance and stoop, kneel, crouch, or crawl.
- Specific vision abilities required by this job include close vision.
BACKGROUND CHECK & DRUG TEST NOTICE TO APPLICANT
IB3 Global Solutions is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-employment background investigation and drug screening. The drug screening will involve a 10-panel urine test in compliance with all EEOC and FCRA regulations. Further, all employees are subject to being randomly selected for drug testing without advance notification during their employment. The background investigation may involve verifying or reviewing any of the following relevant information:
- Social Security Number
- Criminal Convictions & History
- Prior Employment History
- Educational History
BENEFITS
- Partially company-paid medical, dental, vision
- HSA and HRA options
- 401(k) with Employer Match
- Group Life Insurance
- Financial Advisor access
- Disability Insurance
- Paid Time Off and Paid Holidays
- Health & Wellness Program with access to discounted and reimbursable Supplemental Insurance, Legal Service plans and more
- Employee Assistance Program
Equal Employment Opportunity. IB3 provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, veteran status, genetics, sexual orientation, or non-disqualifying physical or mental handicap or disability.
Americans with Disabilities Act (ADA). Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Job Responsibilities. This job description reflects the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. IB3 Global Solutions may change the specific job duties with or without prior notice based on the needs of the
