Job Description
This role connects departments, projects, and critical business information for administrative operations. This role provides complex calendar management, document creation and management, event planning, monthly reporting and various project management. This role works closely with the Operations Administrator & EAII and other leadership to support comprehensive action plans concerning resources and timeframes for projects. This role serves as a trusted partner to deliver against the priorities of the department and business objectives.
Essential Functions and Work Responsibilities
Leadership Administrative Support – 70%
- Provide primary administrative support to the matrixed leadership.
- Complex calendar management for multiple leaders and team members;
- Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment/materials and provides hospitality services as needed for meetings;
- Initiates, establishes, and communicates department meetings on behalf of leadership. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items;
- Maintain various records, reports and documents including team rosters and organizational charts;
- Coordinates travel, which may include arranging complex and detailed travel plans, itineraries, and agendas;
- Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by management and processing by the Accounting department;
- Redlining documents and formalize final document versions to be reviewed and approved;
- Organizes, prioritizes, and summarizes the content of incoming mail and materials, distributing to appropriate team member(s) while ensuring confidentiality;
- Other related duties, as assigned.
Project Management – 30%
- Defines and documents project scope, objectives and desired outcome;
- Develop and maintain project performance tracking overall progress and achievements of milestones;
- Project budget management;
- Provide project updates to leadership as per demand and requirement;
- Ensure all assigned projects are delivered on-time, within scope and within budget.
Travel
REQUIRED
- Diploma, healthcare management or related field, or equivalent combination of education and experience.
- 4+ years of progress administrative support, project management, and event coordination.
- Ability to exercise discretion related to matters of significance in a variety of situations.
- A strategic thought process, and the ability to maintain a balance among multiple priorities.
- The ability to work independently on projects, from conception to completion,
- Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Has a high degree of personal integrity and strong interpersonal skills.
- Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
- Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite, which includes Microsoft Outlook, Word, Excel, PowerPoint required.
InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
$64,500-$80,700
Compensation Disclaimer
The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
