Office Coordinator

Verinext • Full-time • Penllyn, Pennsylvania, United States • 17h ago

Join Verinext, a technology company that's not just keeping up with the future but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. You'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a cornerstone of our success. We're incredibly proud to have been recognized as a "Best Place to Work" by the Philadelphia Business Journal for 10 consecutive years.

Candidates must be comfortable with on-site presence Monday-Thursday in our Blue Bell, PA office with Friday as a remote working day.

Serve as the Office Coordinator for the Blue Bell, PA office (onsite).
Manage incoming and outgoing mail and inventory supplies for USPS, UPS, and other vendors as needed.
Manage personal and office monthly expenses.
Coordinate and manage facility vendors, including but not limited to pest control, cleaning services, lawn care, electricians, plumbers, and other service providers.
Maintain visitor logs and manage building access badges.
Coordinate catering and provide set-up support for meetings and company events.
Maintain the holiday calendar and coordinate birthday announcements.
Manage and order employee business cards.
Coordinate new hire onboarding and employee offboarding tasks in collaboration with the IT department.
Support executives with off-site entertainment reservations and logistics.
Support marketing initiatives related to on-site and off-site events.
Maintain break room supplies and overall organization.
Organize and maintain the professional appearance of conference rooms and common office areas.
Support scheduling and distribution of season tickets for entertainment events.
Perform additional administrative duties as assigned to support offices and teams.
This role reports directly to the Vice President of Human Resources.

Job Requirements

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent verbal and written communication skills.
Strong organizational and time management skills with the ability to multitask and meet deadlines.
High attention to detail.
Ability to identify operational inefficiencies and cost-saving opportunities related to office and facility operations.
Strong interpersonal skills and the ability to work effectively with employees at all levels of the organization.
Flexibility to occasionally work outside normal business hours to support corporate events.
Self-motivated, dependable, and team-oriented.
Experience with Concur and Jira is a plus.
High School Diploma or equivalent required; minimum of three (3) years of relevant work experience.

Physical Requirements

This role requires the ability to sit, stand, and move throughout the office environment.
Regular use of standard office equipment such as computers, phones, and printers.
Occasional lifting or moving of office supplies (up to 50 pounds).
Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the role.

Equal Employment Opportunity:
The Company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Employment Disclaimer:
This job description is not intended to create an employment contract. Employment with the Company is at-will, meaning employment may be terminated by either the employee or the Company at any time, with or without cause or notice, subject to applicable law.

Duties Subject to Change:
The Company reserves the right to modify, add, or reassign duties and responsibilities at any time based on business needs.

Confidentiality:
This position may require access to confidential or sensitive information. Employees are expected to maintain confidentiality and comply with all Company policies and applicable security requirements.