Title: Proposal Coordinator (Federal)
Location: Tucson, AZ
Job Code: PCF_26
Job Link: SEARCH Job Postings
Position Information
SEARCH has an opening for a Full-Time Proposal Coordinator to join our team. Under general supervision of the Senior Proposal Manager, the Proposal Coordinator is responsible for administrative aspects of development, coordination, and execution of the Federal proposal process from concept to delivery.
SEARCH provides a flexible work environment, a professional and collaborative atmosphere, and a wide range of projects and opportunities for our staff. SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans. Benefits include medical, dental, and vision insurance, group term life insurance, 401(k) plan with match, 11 paid holidays per year, and paid time off (PTO). Pay is commensurate with education and experience.
Key Responsibilities:
- Maintain the highest professional image for our clients, coworkers, the media, and the public.
- Review requests for proposals (RFPs) and similar solicitation documents.
- Develop and maintain proposal timelines and task assignments.
- Assist in the development of win strategies and themes in coordination with the Senior Proposal Manager and Proposal Lead.
- Review proposal response documents against the RFP and evaluation factors (i.e., develop proposal compliance matrices).
- Coordinate detail-oriented data checks, editorial, and technical reviews.
- Ensure adherence to standards and templates to present a consistent appearance/style across all proposal responses.
- Assist with and participate in proposal kick-off meetings and data calls.
- Lead Federal data call responses (e.g., develop tailored resumes and provide standard qualification statements).
- Ability to concurrently support multiple proposals (i.e., multi-tasking).
- Perform self-check of work products and coordinate independent quality-control review and compliance checks during the lifecycle of the proposal in strict accordance with internal quality and proposal development procedures.
- Ability to work non-standard hours as needed to meet proposal deadlines.
- Other duties, as assigned.
Qualifications Required:
- Proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint).
- Experience with SAM.gov and similar federal websites.
- Experience with Dynamics 365, Salesforce, or other cloud-based CRM software preferred.
- Ability to multi-task on several different projects, independently and as a team, while remaining flexible and servicing both internal and external clients.
- Ability to maintain meticulous attention to detail for all task assignments.
- Excellent communication skills, both written and verbal, with the ability to demonstrate tact and diplomacy.
- Ability to work independently and stay focused within a remote office environment.
Application Requirements:
- Cover letter
- Resume
- References
Other Important Need-to-Know Information
- This position will require flexible availability outside of standard working hours.
- Applicants must be eligible to be employed in the United States.
- SEARCH is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.
- SEARCH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
- SEARCH is an Affirmative Action Employer and a Drug-Free Workplace.
- Employment offers are contingent upon satisfactory verification of criminal, education, driving, and/or employment background checks as well as passing results from a pre-employment drug screen.
- We will endeavor to make a reasonable accommodation to the known limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or, if requested, to participate in an interview, please let us know.
SEARCH Compensation and Benefits include:
- Competitive Salary
- Per Diem (for overnight travel)
- SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage)
- SEARCH-provided Short-Term Disability Insurance
- SEARCH-provided Long-Term Disability Insurance
- SEARCH-provided Group Term Life Insurance
- Voluntary Life Insurance
- Employee Assistance Program
- Emergency Travel Assistance
- Generous 401(k) Retirement Plan
- Paid Holidays (11)
- Paid Time Off (PTO)
- Merit-Based Raises, Bonuses, and Promotions
About SEARCH:
SEARCH is a global leader in archaeology, maritime archaeology, and the full spectrum of cultural heritage services. SEARCH’s staff are industry leaders and subject matter experts who support commercial and government clients worldwide. Since 1993, SEARCH has completed over 5,000 projects nationwide and across 44 countries, spanning seven continents and four oceans. By integrating science, technology, and creativity, SEARCH harnesses the power of the past to advance the projects, places, and people it serves
For more information about SEARCH, please visit searchinc.com and follow us on Facebook, Instagram, LinkedIn, and X.
Please send inquiries about the position to HR@searchinc.com. Include the Job Posting code (PCF_26) in the subject line of your email.
