VIGILINT is seeking a Manager of the Deployment Assessment Program. VIGILINT is a unique medical operations company that provides advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The nature of our clientele and the type of work we engage in demand unparalleled excellence, handled with the utmost discretion. VIGILINT’s team is tight knit. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The work is fast-paced and different every day. Employees are empowered to lean in, work creatively, and collaboratively to find new solutions to emerging problems.
Project Management
- Lead all aspects of the Deployment Assessment Program (DAP).
- Develops and implements strategies for deployment medical readiness for both internal staff and external clients.
- Tailors the DAP framework to meet the specific needs of external clients while ensuring alignment with VIGILINT standards.
- Interprets business challenges and identifies opportunities to improve DAP processes, tools, and outcomes.
Cross-functional Team Coordination
- Coordinates cross-functional teams to ensure timely and effective execution of all DAP activities.
- Oversees completion of required training and medical readiness documentation for all medical staff prior to deployment.
- Manages scheduling and logistics for on-site provider assessments in collaboration with Program Management Office (PMO) and other departments.
- Communicates directly with the PMO team to ensure coordination of travel requirements no later than 45 days before deployment.
- Synchronizes all DAP updates across departments and ensures information accuracy and timeliness.
Compliance & Quality Assurance
- Tracks and verifies personnel medical status and records in the EMR to ensure deployment readiness.
- Conducts regular audits of Personally Identifiable Information (PII) for accuracy and compliance.
- Reviews standard operating procedures (SOPs) and policies to maintain detailed knowledge of DAP requirements.
- Provides recommendations for SOP revisions and participates in the revision and approval process.
- Properly handles and maintains confidential records in compliance with VIGILINT privacy standards.
Reporting & Communication
- Prepares and delivers regular updates, at Team and PMO and meetings.
- Contributes to the Monthly Contract Status Report by providing accurate DAP metrics and status updates.
Collaboration & Continuous Improvement
- Participates in cross-departmental meetings to ensure program alignment and effective communication.
- Supports the VIGILINT mission by accomplishing additional duties as assigned.
- Awareness of equipment requirements.
- Must possess or be able to obtain a Secret Security Clearance.
- Minimum of two (2) years of experience leading long-term projects and providing administrative support.
- Proficient in Microsoft Office Suite and electronic record-keeping systems.
- Skilled in coordinating and administering meetings using digital communication platforms (e.g., Zoom, Teams).
- Strong written, verbal, and presentation communication skills.
- Excellent interpersonal and organizational abilities, including attention to detail and the ability to manage multiple priorities effectively.
- Demonstrated ability to work independently and collaboratively in a fast-paced environment.
- Proven initiative, resourcefulness, and problem-solving skills.
- Ability to perform under pressure and meet tight deadlines; flexibility to work extended hours when required by operational tempo.
- Adheres to all VIGILINT policies, procedures, and compliance regulations (internal and external).
Desired Qualifications:
- Bachelor's degree in healthcare, business administration or related field of study
- Project Management Experience
- Business to Business Experience
- Account Management Experience
Salary Range: $60,000 - $80,000
Location: On-site, not a remote position
VIGILINT is proud to offer a robust benefits package that includes health, dental, and vision insurance, short-term and long-term disability, AD&D insurance, Healthcare Flexible Spending Plan, 401(k), and paid time off.
Equal Employment Opportunity Policy
VIGILINT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
