Title: CONTRACTS MANAGEMENT SPECIALIST 3
Location: Phoenix United States
Job Description:
DEPT OF TRANSPORTATION
Driving the future of transportation with a diverse and innovative team
To learn more about the ADOT team CLICK HERE
MANAGEMENT ANALYST 3
Job Location:
Address: Transit
1611 W. Jackson Street
Phoenix AZ, 85007
Posting Details:
Salary: $55,478.70 - $65,478.70
Anticipated Salary: $60,478.70
Grade: 20
Job Summary:
This position provides technical and administrative assistance to the Multimodal Planning Division (MPD) Transit staff under the general supervision of the MPD Transit Group Manager. The Management Analyst 3 performs a full range of duties with responsibilities that are time sensitive and require some level of confidentiality related to the various transit federal grant programs. The position will create and amend transportation projects and project budgets. Perform monthly reconciliations to ensure alignment. Track project delivery, working with project managers, Financial Management Services, and stakeholders as necessary.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Collaborate with Program Managers to review subrecipient grants to ensure contract compliance and completion. Responsible for identifying missing
documentation. Submit agreements to the Attorney General and MPD Director for execution as required. Communicate with internal & external
stakeholders regarding status of contract execution or contract amendment.
Conduct financial analysis, manage the milestone & grant closeout process and research documentation within TrAMS as needed. Communicate with
internal stakeholders regarding status on a regular basis.
Complete assigned federal requirements such as, but not limited to: milestones, grant closeouts, FFATA reporting, FTA Certifications & Assurances.
Communicate with internal & external stakeholders regarding status.
Review and approve assigned subrecipients reimbursement requests including the Rural Transit Assistance Program (RTAP) scholarship requests from
subrecipients. Work with the Program Manager, Finance and subrecipients to approve requests. Responsible for contacting subrecipient regarding
incomplete or missing information. Communicate with internal & external stakeholders regarding status.
Contribute to the analysis of transit subrecipient service delivery and process for program compliance, effectiveness and efficiency by research & review of
federal, state and local laws and statutes; review & update procedures routinely; and assisting with the coordination & collaboration of meetings,
workshops, webinars and conferences.
Assist subrecipients as directed with customer problems, prepares comprehensive reports and provides technical assistance.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge:
Federal/State laws and regulations governing transit funding and services.
Standard industry practices, processes in transit planning, operation and administration at federal, state/local levels.
Principles/methods/tools to conduct studies, research, analysis and report preparation.
Contemporary business methods, procedures and practices.
Skills:
Demonstrate expert written and oral communication skills.
Proficient Excel to reconcile and analyze large data sets.
Develop and test procedures and guidelines.
Research and analyze project transactions and other topics.
Time and organizational management skills.
Google Workspace and Microsoft Office programs
Ability:
Effectively communicate orally and in writing and and provide excellent customer service to internal and external customers and other team members.
Meet deadlines while ensuring accuracy in work product.
Plan, analyze, organize and assess
Coordinate activities and establish priorities
Develop and establish effective operating procedures.
Selective Preference(s):
A Bachelor's degree in planning, engineering, accounting, finance, or computer science or any combination of training and experience that meet the knowledge, skills, and abilities.
(KSA's) may be substituted.
Pre-Employment Requirements:
This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Valid Arizona Driver's License with acceptable 39 month MVR.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Mandatory participation in the Arizona Retirement System (ASRS) is required.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
