Title: Administrative Assistant III – Corporate Foundation Relations

Location: Ithaca (Tompkins County)

time type

Full time

job requisition id

WDR-00051808

Job Description:

The Opportunity

The Administrative Assistant supports the Director, Senior Associate Director, and two Associate Directors. This role provides both administrative and program support to ensure efficient operations.

Key Responsibilities

Calendar and Travel Coordination

Schedule appointments, meetings, and event locations using an electronic calendar.
Attend meetings and prepare notes.
Maintain program/project calendars.
Arrange travel, prepare itineraries, and submit travel reimbursements.
Support events by coordinating logistics, presenters, and materials.

Data Entry and Report Generation

Enter contact reports and solicitation information into PeopleSoft or the CRM system.
Retrieve giving history and contact reports.
Create and maintain spreadsheets and databases.
Research and Communication
Conduct basic funding research using online tools like Foundation Directory Online.
Disseminate funding opportunities to academic units.
Prepare proposals, reports, and presentations with strong graphic design proficiency.
Assist with donor stewardship, including event logistics and progress reporting.

General Office Coordination

Handle inquiries, redirect communications, and provide information on policies and procedures.
Maintain shared drive and Box folders with necessary documentation.
Prepare correspondence, spreadsheets, PowerPoint presentations, and other documents.
Order and manage office supplies.
Support team retreats and maintain office equipment.
Process charges, procurement purchases, fund transfers, and travel reimbursements.
Update and maintain website content.
Personal and Professional Development
Attend training programs to enhance job performance.
Stay updated on emerging technologies and methodologies.
Maintain required qualifications and complete university compliance training.
Actively participate in team meetings and contribute ideas.
Perform other duties as assigned.

What We Need

A resume and cover letter are required for further consideration.

High School Diploma and 2 to 4 years of professional office experience with a strong customer service element, or an equivalent combination of education and experience.
Strong attention to detail and organizational skills to establish priorities, coordinate multiple projects, and meet deadlines.
Proficiency in Microsoft Office 365 products (Word, Excel, PowerPoint, Outlook) with a willingness to further develop skills.
Ability to learn and use AAD tools such as PeopleSoft/CRM, OBIEE, Tableau, and Salesforce.
Passion for working in an organization that values diversity, equity, inclusion, anti-racism, and wellbeing.
Ability to maintain a high degree of confidentiality.
Self-motivated, resourceful, and reliable, capable of working in a dynamic environment as part of a supportive and intellectually curious team.
Strong interpersonal skills with excellent writing, proofreading, and editing abilities.
Ability to work independently with minimal supervision.
Flexibility, sound judgment, integrity, and a sense of humor.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Strong proficiency in Microsoft Outlook, Zoom, Microsoft Teams, Slack, and Basecamp.
Experience working in an academic, advancement/development, or research environment, or an equivalent combination of education and experience.
Interest or experience in fundraising and/or grants administration is beneficial.
Ability to navigate and utilize various calendaring and project support platforms as needed.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY with a hybrid work arrangement. Core hours are Monday through Friday, 8:30 AM to 5:00 PM. The final schedule will be established in collaboration with the supervisor.

Rewards and Benefits

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
 Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
Cornell&#39;s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children&#39;s Tuition Assistance Program
Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

Pay Rate Type:

Hourly

Pay Range:

$22.60 - $24.03

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Keionda Lewis

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

Cornell University

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