Administrative Coordinator-Graduate School Office of Career and Professional Development
Hybrid
locations: Ithaca (Main Campus)
time type: Full time
posted on: Posted Yesterday
job requisition id: WDR-00049958
Job Description:
Career Development Assistant-Graduate School Office of Career and Professional Development
About the Graduate School Office of Career and Professional Development
Formed in 2022, the Graduate School Office of Career and Professional Development works with graduate students and postdocs to explore various career options through individual advising, workshops, and experiential learning opportunities and with faculty, graduate field staff, and partner offices to raise awareness of career possibilities. We strive to empower students, strengthen skill development and professional preparation, demystify the job search process, and connect students to opportunities and resources useful to their career interests.
The Opportunity
We are seeking an Administrative Coordinator who will be an integral part of the Office of Career and Professional Development team, supporting various programs and services dedicated to enhancing career success. This position will focus on office administration, travel and event coordination, communications and outreach, and data management for graduate student career support.
Key Responsibilities:
Manage and coordinate student advising appointments and office communications, including scheduling, email monitoring, and directing inquiries.
Support the planning and execution of career development events and workshops, such as alumni panels and employer visits. Contribute to key events for the Graduate School and Cornell Career Services Network.
Assist with engagement activities and logistical support for various programs and opportunities, including office newsletters, student activity funding, and career exploration treks.
Maintain and update data, reports, and online content, including web pages, and databases such as Salesforce and Handshake.
Provide administrative support, including office coverage, and procurement and management of office resources.
This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement after a period of orientation and training. This hybrid work arrangement is subject to change at any time. Work hours are 8am-4:30pm Monday through Friday.
What You Need
We are looking for a team member who is adept at problem solving, organization, and technology. Additionally, you will:
Hold an Associate’s Degree and 2 to 4 years of relevant experience or equivalent combination.
Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing
Be comfortable incorporating the perspectives of multiple communities, including communities of color
Communicate clearly and effectively, verbally and in writing
Have the aptitude to thrive in a fast-paced and collaborative environment
Utilize effective organizational skills to manage processes and deadlines
Have strong attention to detail and skills in problem-solving
Value providing excellent customer service to address the needs of staff, faculty, students, employers, and alumni.
Demonstrate fluency with Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Teams) and videoconferencing tools (such as Zoom)
Have experience in managing data
If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:
Bachelor’s Degree
Strong interest in or experience working with college or university career services or student services
Experience working with graduate and professional degree students and/or postdoctoral scholars
Experience using various student engagement/tracking and career-specific platforms such as Handshake and/or Salesforce.
Experience working with multilingual constituencies and students from diverse cultural backgrounds
Experience planning and implementing complex events and programs
Experience making travel arrangements with university systems such as Concur
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
Visa Sponsorship is not available for this position.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$25.52 - $29.66
Remote Option Availability:
Hybrid
Company:
Endowed
Contact Name:
Jamie Doss
Job Titles and Pay Ranges:
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Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
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2024-11-20
