Executive Assistant to the Business & People Operations Manager (100% Work from home in Luzon, Philippines only)

Luzon, Philippines

Title: Executive Assistant to the Business and People Operations Manager

Location: 100% Work from home in Luzon, Philippines only

Shift: Flexible late shift - Core working hours from 8:30 PM - 1:30 AM PHT (remaining hours can be completed right before or right after that)

We’re looking for a proactive and detail-oriented Executive Assistant to join our team and support our Business & People Operations Manager. In this role, you’ll help keep things running smoothly behind the scenes, and ensure everything stays organized. A big part of the job is handling sensitive information with care and maintaining confidentiality. We're seeking someone with strong communication skills, a positive attitude, and a friendly, collaborative approach to work.

Your Qualifications

At least 1 year of experience as an Executive Assistant or in a similar role
Exceptional organizational skills with a keen eye for detail
Proficiency in Google Suite and project management tools
Strong written and verbal communication skills in English
Ability to work independently and manage time effectively
Experience with calendar management
Proven experience developing and following SOP’s 
Comfortable working with sensitive and confidential information 
Comfortable working with and learning new technologies

Professional

Demonstrated ability to prioritize tasks and meet deadlines consistently
Experience in managing complex schedules and coordinating meetings
Proficiency in preparing reports and presentations
Ability to anticipate needs and take initiative in solving problems

Interpersonal

Warm and approachable personality
Direct and clear communication style (someone who appreciates getting right to the point)
Ability to build and maintain professional relationships
Adaptable and flexible in a dynamic work environment
Discreet and trustworthy when handling confidential information

Your Primary Responsibilities

Manage Business & People Operations Manager’s calendar, including scheduling meetings and appointments
Prepare and edit documents, surveys, reports, announcements and presentations
Plan and coordinate team meetings, take well informed notes during meetings, and execution of post-meeting tasks
Coordinate with internal teams and external partners
Handling correspondence, including emails and phone calls
Assist with personal tasks as needed, such as managing appointments, or coordinating travel
Organize and maintain files and records
Proactively identify and resolve potential issues before they arise

Specific Measures of Success

No surprises here! After a year on the job, you’ll be measured by these specific outcomes:

Consistently maintain an up-to-date and well-organized calendar for the Business & People Operations Manager
Demonstrate a track record of completing tasks accurately and on time
Effectively manage and prioritize incoming requests and information
Show initiative in improving processes and suggesting solutions
Completion of online education and training. You will complete 3 hours per quarter of educational training.

Compensation and Benefits

We believe working side-by-side with an awesome team is the greatest benefit there is, but there are other reasons why we love working at TaxValet including:

Monthly flat salary - 67,986 PHP
43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. Yes, seriously. 
3 additional days off per year to volunteer and serve your community 
100% Remote work with flexible working hours
The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)

Some intangible benefits include:

In a recent survey, 100% of employees scored working at TaxValet a 9 or 10 out of 10.
Learn relevant and in-demand skills you’ll have for the rest of your career.
Opportunity to have a real impact and grow your career with a growing company.
Opportunity to join company retreats. 
A fast-growing and entrepreneurial environment.

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