Title: Administrative Assistant - R&D and Technology
Location: Boston
Type: Full Time - Permanent
Workplace: hybrid
Category: Executive
Job Description:
Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles!
As the Administrative Assistant to the executive leadership team at Caseware, you'll be instrumental in supporting our Executive Leadership, ensuring the smooth operation of the executive's daily responsibilities, serving as a trusted partner in managing general administration, schedules and communications.
In this role, you will be reporting directly to the Chief Technology Officer; supporting our CTO and Chief Product Officer (CPO), while working closely with the Executive Assistant to the CEO.
This role is hybrid / remote and is open to Greater Toronto or Boston Area residents. This role may require business travel, as needed.
What you'll be doing:
Provide administrative support for the members of the executive team; with primary support for the Chief Technology Officer and Chief Product Officer.
Manage executive calendars and coordinate travel arrangements, as directed, and ensure optimal time allocation and meeting preparation.
Create, submit and track expense reports and other routine filing as well as the executive corporate credit cards to ensure organized and timely expense reimbursement.
Maintain and organize files, records, and documentation for easy access and retrieval.
Coordinate departmental events, team offsites as directed, in alignment with the office facilities team.
Assist in leadership meetings, as directed, by coordinating invitation, office and/or virtuated meeting needs.
Assist with ad hoc projects, events, and travel arrangements as needed in alignment with the other administrative support team and Executive Assistant supporting the CEO.
What you will bring:
0-2+ years of experience supporting executives and/or sr. Leaders in large, global organizations
Anticipate leadership needs and proactively offer solutions and/or support.
Experience with maintaining complete confidentiality, discretion and trustworthiness
Highly organized and detail-oriented, with attention paid to follow through and able to prioritize with minimal oversight
Strong scheduling and travel coordination experience
ProficiencywithMicrosoft suite of office applications (Word, Docs, Sheets, Excel, etc)
Positive, solution oriented and effective communication and collaboration with stakeholders at all levels of an organization
About Caseware
Caseware's cutting-edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer-focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like.
With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.
One of Caseware's core values is Many Voices, One Team and with that in mind, we're dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process, please e-mail our People Operations team at careers@caseware.com.
Any candidates successful in obtaining an offer for a position will need to successfully complete a background check through Certn.co which typically includes an Identity Verification and Criminal Record Check. Executives and Senior Managers will undergo a Soft Credit Check as well.
LI-Remote
