Title: Senior Executive Assistant
Location: Remote/Home Office
Job Description:
Use your organizational and administrative skills to help advance our work and effectively support the Bellwether team!
Bellwether is looking for a Senior Executive Assistant to join our team! This role is ideal for someone with a keen attention to detail who enjoys supporting high-functioning leaders, solving logistical challenges, collaborating with teammates, and supervising other executive assistants. Our work is national in scope, so our flexible working style allows our professionals to work where they have built their lives. This means Bellwether can hire the best person for each role, regardless of geography, within the United States. Up to approximately 15% national travel may be required.
About Bellwether
We are a national nonprofit whose goal is to transform education in order to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities. We work hand in hand with education leaders and organizations to accelerate their impact, inform and influence policy and program design, and share what we learn along the way.
Our Core team ensures that Bellwether is a sustainable, inclusive organization where staff members are supported to do their best and most impactful work.
Our External Relations team develops and implements strategies for Bellwether fundraising and communications and leads Bellwether’s external relations work.
Our Policy and Evaluation practice conducts analyses that inform leaders, organizations, and the broader field on ways to improve their work for America’s underserved students. We produce quantitative and qualitative analyses of contemporary education issues, conduct traditional and innovative evaluations, and generate new ideas and solutions for the sector. We offer recommendations to improve outcomes for underserved youth across the pre-K, K-12, and postsecondary landscape that are informed by rigorous analytical methods; our extensive understanding of the local, state, and federal policy landscape; and our experience working with a wide range of educational and early childhood systems, leaders, and practitioners.
Our Strategic Advising practice is deeply experienced in supporting educational organizations — districts, states, charters, nonprofits, and foundations — to develop ambitious but achievable plans to increase their impact on underserved students. We advise leaders and organizations on their most pressing strategic and operational issues. Our work includes supporting entrepreneurs through business plan development, partnering with established organizations on growth and performance improvement, and assessing new opportunities for impact as the field evolves. We develop highly actionable plans that leadership teams own and run with.
About the Position
Senior Executive Assistants sit on Bellwether’s Core team and work across Bellwether supporting assigned leaders and projects on our Policy and Evaluation and Strategic Advising teams. Under the direction of the Senior Administrative Manager, the Senior Executive Assistant will support best practices related to scheduling, travel planning, expenses, event planning, and administrative support.
The Senior Executive Assistant’s primary responsibilities will be as follows:
Executive Assistant Duties
- Own and drive calendar management for complex internal, client-based, and project-based scheduling for multiple people and projects concurrently.
- Be a proactive thought partner for up to four Bellwether senior team members with a focus on managing team members’ time in a fast-paced, high-volume, client-services-oriented environment.
- Arrange extensive domestic travel for senior team members.
- Prepare, reconcile, and submit expense reports for senior team members every month.
Supervisory Duties
- Supervise, train, and serve as a development lead for one to two executive assistants.
- Provide coaching and guidance to other executive assistants as needed.
- Make recommendations on professional development for executive assistants.
Administrative Duties
- Plan logistics for meetings or convenings as they relate to client projects and internal team needs.
- Regularly add and update contact information in Salesforce.
- Provide other ad hoc assistance to the team members you support, to other Core team members, and to the Senior Administrative Manager and Senior Director of Operations, as needed.
Qualifications
Bellwether is a good fit for professionals who possess strong personal drive and motivation; who demonstrate exemplary professional behavior and values; and who are resourceful, responsible, tenacious, independent, and self-confident.
Excited? We are too. You should apply if you have:
- A passion for and commitment to transforming education to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities in the United States.
- An understanding of and commitment to diversity, equity, and inclusion as well as viewpoint diversity.
- At least five years’ professional administrative experience supporting two or more people while remaining organized and maintaining a high level of attention to detail.
- At least two years of experience managing/supervising people, ideally in an administrative capacity.
- Excellent problem-solving skills.
- Ability to multitask while working on competing priorities.
- A highly self-motivated work style and willingness to proactively take on projects.
- A track record as an outcome-driven self-starter.
- Flexibility and the ability to deal well with ambiguity and the fast-paced environment.
- Strong communication skills, both verbal and written.
- Comprehensive computer skills, including calendaring, word processing, and using spreadsheet and database software.
- Well-rounded interpersonal skills with the capacity to work effectively both in a team environment and independently.
- Strong ethics and personal integrity.
- A professional attitude and client-service orientation.
Compensation
The base salary range for this role for an incoming team member is $78,250 to $84,125 annually. While the final offer amount will be determined by multiple factors — including previous experience and content knowledge — and may vary from the listed range, Bellwether is committed to transparency, and all offers are aligned with our compensation philosophy.
Bellwether provides an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, and a 401(k) plan with an employer-matching contribution policy.
To Apply
Use your application (a custom letter of interest and a current resume) to show us how you’ve got the skills we’ve listed or why the skills you have are the ones we actually need. We’ll review applications as we receive them until the position is filled. Note: Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Bellwether is committed to building a team that reflects the varied backgrounds and experiences of the students we seek to serve. It is important to us that you use your application materials to clearly surface the ways in which your background and experiences align with Bellwether’s core values, including our commitment to diversity, equity, and inclusion and viewpoint diversity.
Bellwether is committed to providing equal opportunities. It is our policy to ensure that all individuals with whom we are in contact are not discriminated against on the basis of age, race, ethnicity, color, disability, gender identity, gender expression, political viewpoint, marital status, national origin, religion, sexual orientation, or veteran status.
