Executive Assistant to the CEO
United States (Remote)
Title: Executive Assistant to the CEO
Location: Remote, United States – Eastern time zone preferred
About the Organization: As a research and action organization, Center for Policing Equity (CPE) produces analyses identifying and reducing the causes of racial disparities in public safety. Using data-driven approaches to social justice, we use science to create levers for social, cultural, and policy change.
We are research scientists, race and equity experts, data virtuosos, and community trainers. We use data to build a more fair and just system. We partner with law enforcement and communities. Our aim is to bridge the divide of communication, generational mistrust, and suffering. But most of all, we are the path that science can forge towards public safety, community trust, and racial equity.
Position Overview:
The Center for Policing Equity (CPE) is looking for a skilled Executive Assistant with a passion for social justice issues to join our growing organization.
The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant will manage the CEO’s calendar, coordinate internal and external meetings and events, and guide follow-up correspondence and task execution. The Executive Assistant may also be called upon to lead special projects, material creation, and other duties depending on skills and interest.
This position requires an administrative professional with high attention to detail, excellent communication and coordination skills, ability to problem solve and independently prioritize work, and anticipate the needs of the CEO and other leadership team members. The Executive Assistant must possess fluency or ability to develop fluency with work process tools used by the team, including Zoom, G-Suite, Salesforce, Asana, Sharefile, Slack, and others.
This is a full-time exempt position.
Responsibilities:
- Coordinate and support CEO efforts in context of Leadership team
- Act as the point of contact among the CEO, Leadership team, and external partners, as requested
- Manage the CEO’s calendar, scheduling meetings, travel, and appointments while ensuring optimal time management.
- Assist in managing the CEO’s email correspondence, including prioritizing and responding to messages as appropriate.
- Note-taking and other support tasks for CEO-specific and leadership meetings
- Handle ALL travel arrangements and logistics, ensuring compliance with organizational policies.
- Maintain confidentiality and security when accessing sensitive data and information.
- Collaborate with other EAs to ensure shared understanding of goals and priorities amongst CPE leadership
- Contribute to event and retreat planning and execution for CPE
- Develop and/or edit tools, forms, templates, and organizational learning resources
- Submit reimbursement forms and compile receipts for the CEO and other CPE leadership, as requested.
- Manage office space and purchasing of supplies for staff, if needed.
- Support CPE leadership team with use of platforms and tools, including Asana, G Suite and team shared folder, Salesforce, Sharefile, Zoom, and Slack. This may include upload of materials and content entry.
- Other ongoing duties, as assigned
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3 years of experience as an executive assistant or in a similar administrative role.
- Demonstrated ability to work independently and collaboratively in a remote environment, managing time effectively and maintaining communication.
- Ability to discern which meetings should be prioritized to support the CEO’s and broader organization’s objectives
- Exceptional written and verbal communication skills.
- Proven experience in drafting professional correspondence and reports.
- Ability to ask insightful questions to gather all necessary information effectively.
- Highly detail-oriented with a track record of managing complex calendars and schedules.
- Ability to remember and recall minute details relevant to projects and communications.
- Strong problem-solving skills and the ability to think critically under pressure.
- A proactive approach to tasks and the ability to anticipate the needs of the CEO.
- Flexibility and adaptability in a dynamic nonprofit environment.
- Passionate about social justice issues
- Confidence using business productivity and task management platforms
- Strong word processing skills (Microsoft Word or equivalent).
- Proficient in G-Suite applications (Google Docs, Sheets, Calendar, etc.).
- Familiarity with Asana or other project management software. Knowledge of project management practices is a plus, enabling support in tracking project timelines and deliverables.
Compensation:
Range: $63,900 – $85,900 USD. The base salary for this position will vary based on place of residence and job-related criteria including relevant skills, qualifications and experience, among other factors.
In addition to the compensation range above, this role is eligible for:
- Employer-paid health benefits
- Generous time off policies; including paid parental leave
- Annual professional development allocation
- Cell phone reimbursement
- Home internet reimbursement
- Monthly work-from-home stipend
- A one-time stipend for home office set up
- A mental health app subscription
Equity is at the core of our organization. As such, we partner with compensation experts to ensure our employees are paid equitably.
EOE Statement: The Center for Policing Equity strives to build a diverse team that is inclusive of multiple perspectives and welcoming for people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. CPE strongly supports second-chance hiring, which means we strongly encourage applications from people with experiences with the criminal legal system, including incarceration, conviction, charges, or arrest.
Location
United States (Remote)
Employment Type
Full-Time
Compensation
$63,900 – $85,900 USD
