At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.
Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you ... About this role:
Wells Fargo is seeking an Administrative Assistant in Corporate & Investment Banking.
Corporate & Investment Bank (CIB) delivers a comprehensive suite of banking, capital markets and advisory solutions, including a full complement of sales, trading and research capabilities, to corporate, government and institutional clients. We focus on our clients' overall financial needs, with consideration and respect for their total relationship with Wells Fargo.
Learn more about our career areas and lines of business at wellsfargojobs.com.
In this role, you will:
• Support moderately complex administrative tasks
• Assist in routine payroll processing, record keeping, and reports preparation
• Work closely with both internal and external customers to meet required service needs
• Perform moderately complex administrative, transactional, operational, and customer support tasks
• Receive direction from supervisors regarding routine administrative process
• Provide support in areas of reporting and handling general ledger or expense accounts of a particular business line
• Interact with other Administrative Assistants, internal partners, external customers, and experienced level leaders across the organization
Job Responsibilities:
• Create, own and manage team distribution lists as needed
• Receive and distribute office mail; prepare packages for pickup and delivery
• Answering and directing phone calls, visitors, and other internal team members
• Procurement—business cards, office supplies, etc.
• Liaise with internal business partners including but not limited to IT, SCTS, ON/OFFB team for routine technology requests and needs.
• Support LOB in organizing events such as charity, customer facing, and office events
• Facilitate any needs to address suite/building issues that arise for the organization .
• May be responsible for providing support to the business line staff in the areas of preparing/organizing business documents such as decks, agendas, reports, pitchbooks
• Serve as backup to administrative support team members in and out of assigned region and LOB.
• Point of contact for records retention.
• May act as i9 approver for Wells Fargo staff.
• Manage varying quantities of expense reporting on a monthly basis
• May process requests in Ticket Management System
• May process requests in Global Pre-Clearance System
• May act as proxy for various internal approvals
• Provides support and facilitates larger projects managed by others and may manage less complex projects
• Acts as an information source on group and company policies
• Process charitable contribution sponsorships and invoice requests
• Receive office visitors and secure building access for internal team members and external clients
• May participate in planning/executing a variety of programs, services and initiatives. Examples might include, but are not limited to: process improvement, change management initiatives
• Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results orientation, and professionalism
Required Qualifications, US:
• 2 years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
• Previous experience in financial services
• Demonstrated proficiency with Domestic and International travel
• Experience with Concur
• Exceptional customer service standards and professionalism
• Strong interpersonal skills and the ability to interact and communicate with C-suite external clients, Senior leadership and other team members
• Ability to articulate clearly and concisely in both written and oral communication
• Strong problem solving skills
• Ability to work independently with minimal supervision
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills with proactive mindset
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
• Ability to work effectively in a team environment where flexibility, collaboration, and adaptability are important
• Ability to manage and process reports; maintaining financial efficiencies and reducing costs
• Ability to adhere to confidentiality practices and guidelines
• Experience with Microsoft Office Suite
• Ability to work in a fast-paced deadline driven environment and respond to requests in a timely manner
• Ability and willingness to collaborate with teammates to ensure appropriate support and coverage
Job Expectations:
• Ability to work outside of regular business hours; willingness to stay late and arrive early
Posting Location:
Charlotte, NC
Pay Range:
NC: $22.36 - $33.51 Hourly
Posting End Date:
9 Jan 2024
• Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more
