Company Description:
Raftelis provides management consulting expertise to local governments and utilities so their organizations and communities can thrive. We’ve worked with more than 700 public agencies in the last year alone. We work in all areas of management consulting including finance, assessment, communications, technology, executive services, and strategic planning ... Job Summary:
Supporting the Executive Administrative Assistant, this position will be responsible for handling daily administrative operations including maintaining files, data entry, and meeting and event planning. This position requires the ability to maintain the utmost confidential information and always exercise the highest discretion.
Primary Responsibilities:
• Answers phones, fields employees' and clients' requests and questions, retrieves and distributes mail, manages USPS, UPS, and FedEx, orders and replenishes snacks, manages copiers, orders and restocks office supplies, etc.
• Serves as a liaison with building management, manages parking passes and access cards, and reserves meeting rooms as needed.
• Manages calendars, schedules meetings, prepares agendas, reserves and prepares facilities, and orders food and refreshments for meetings.
• Provides administrative support and assistance to the Chief Compliance Officer, Director of Operations, and Executive Administrative Assistant by maintaining records and files, submitting information online, maintaining calendars, etc.
• Organizes and maintains files of correspondence, records, and related materials on SharePoint.
• Data entry into Deltek, our timekeeping and expense reporting system
• Assist with communication such as written correspondence (i.e., review, format, etc.), and assembling presentations for all staff meetings.
• Assist with expense report processing.
• Manage state registration and local business licenses including registration, tracking, submitting payments, etc.
• Coordinates travel schedules and organizes events such as on-site Board meetings, strategic planning meetings, annual retreats, etc. on an as-needed basis.
• Assists other offices as needed. Handles various other ad hoc requests.
Requirements:
• Bachelor’s degree or equivalent experience
• Demonstrated tact, capacity for discreetly handling sensitive and confidential information, and ability to maintain professionalism.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Solid oral and written communication skills, including the ability to draft well-written correspondence.
• Ability to manage own performance independently and effectively.
• Strong organizational skills and detail-oriented.
• Excellent time management.
• Willing and able to work in the office Monday through Friday from 8:30 am to 5:30 pm
Preferences:
• Notary Public Certification or the ability to earn the certification.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Rewards:
Working for a values-based organization focused on growth with an exceptional reputation in its industry, employees receive competitive compensation and excellent benefits that include:
• Company-paid medical and dental benefits
• Health Savings Account with company contributions
• Medical and Dependent Care Flexible Spending Accounts
• Vision Insurance
• Company-paid Life and Disability Insurance and Employee Assistance Program
• Discretionary paid time off program and education reimbursement program
• 401(k) with company contributions
• Paid parking
• The salary range for this role is $55,000 - $60,000
Additional Information:
To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. We use E-Verify. Raftelis is committed to providing equal employment opportunities and our sincere belief in the dignity of each employee, it is our policy to prohibit harassment based on race, national origin, color, age, sex, marital status, domestic partner status, sexual preference, medical condition, disability, religion, or veteran status. To learn more about Raftelis and apply, please visit www.raftelis.com.
Raftelis is committed to providing reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation to participate in the job application or interview process, contact Lisa Wilson, Director of Human Resources at 704-910-8961
