Amata Management seeks a self-motivated, strategic thinker, and dynamic professional to join our team. We are dedicated to helping professional firms, focusing on the legal industry, transform their business by providing them with impeccable services and innovative ideas. This role offers a unique opportunity to grow your career in a dynamic and diverse environment.
The administrative assistant ... will provide organizational, clerical, and administrative support to Amata's varied client base. The administrative assistant performs all clerical functions that may be requested by our clients. This can include calendar management, correspondence, document and presentation creation, and meeting assistance. Also included in the job duties are all office functions and general office duties including mail distribution, conference room management, and assisting with ordering office supplies.
Job Responsibilities
• Produce high-quality emails and messages to individuals at all levels of the organization
• Handle regular activities and duties without prompting and advise in advance with issues or delays
• Assist in document creation, including general correspondence and legal documents
• Assist in editing spreadsheets and presentations, including printing and binding
• Provide backup reception duties
• Sort and deliver incoming mail
• Process outgoing mail and overnight shipments
• Manage office and café supply inventory
Required qualifications, skills, and capabilities
• A pride in providing top-level customer service
• Prior administrative experience
• Strong organizational skills
• Tack and good judgment in confidential situations and experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Proficient in Microsoft Office and SharePoint
• Excellent telephone and email etiquette
• Ability to manage multiple tasks
• Concise attention to detail
Additional requirements
• 2-4 years of experience in a similar position
• Occasional overtime availability
• College degree
