About Us:
Nestled just 45 minutes from Manhattan, The Seawane Club is a picturesque 130-acre haven in Hewlett Harbor on the South Shore of Long Island. Established in 1927, Seawane is dedicated to excellence in service, offering a blend of family, friends, functions, fitness, food, fun, and "fore." Our 6,800-yard, Devereux Emmet-designed championship golf course, state-of-the-art indoor golf ... simulator, and vibrant social calendar make Seawane the cherished "home away from home" for our 400 Members.
Position: Catering and Events Coordinator
Key Responsibilities:
• Engage with internal and external clients promptly and professionally via phone, email, and in-person interactions.
• Manage phone calls, emails, and client greetings for Catering and Events courteously and efficiently.
• Input program details into booking systems and coordinate site visits.
• Generate documents such as BEOs, menus, and floor plans for effective communication.
• Ensure exceptional service by understanding and meeting guest needs during events.
• Participate in client site inspections and support the sales process, including site tours and inquiry calls.
• Attend and document management and BEO meetings.
• Maintain office supplies, order as needed, and perform daily office duties.
• Coordinate internal member events and distribute BEO Packets and relevant communications.
• Assist in building accounts, managing contract turnover, and deposit schedules.
• Act as day-of-event support for occasional large-scale social and internal events.
• Keep Reserve Cloud updated with accurate event information.
• Collect and submit payments and deposits for contracted events.
Qualifications:
• 1 to 2 years of general catering, hospitality and/or office experience.
• Proficient in administrative office management, organization, verbal and written communication.
• Familiarity with event management tools such as Reserve Cloud, Canva, All-Seated, Outlook, and Microsoft Office Suite.
• Detailed knowledge of Club layout, rate structure, meeting space, group capacities, and capabilities.
• Flexible schedule, able to work evenings, weekends, and holidays as needed.
• Four-year college degree in a related field (Hospitality, Business, or Marketing) preferred, or two years prior experience in Conference & Catering.
• Working knowledge of service agreements, banquet event orders, hotel/resort operations, and procedures.
• Experience in a high-volume upscale membership club or luxury resort is a plus.
Compensation and Benefits:
• Hourly wage ranging from $23-$30 per hour (based on experience).
• Bonus opportunities.
• Comprehensive benefits package including health insurance, dental and vision plans, and flexible vacation schedule.
• 80% Company-paid employee health insurance, plus a company-sponsored Health Reimbursement Account (HRA).
• Company-provided employee meals, access to the golf course during off hours, and more.
How to Apply:
If you are a team-oriented individual passionate about delivering exceptional service and creating memorable events, we invite you to apply for the Catering and Events Coordinator position. Please submit your resume and cover letter detailing your relevant experience to events@seawane.com.
The Seawane Club is proud to be an equal-opportunity workplace, encouraging applications from individuals of diverse backgrounds, perspectives, and skills.
We look forward to reviewing your application and welcoming you to our dynamic Seawane family
