The Project Administrative Assistant provides experienced administrative and coordination support to Project Managers and project teams. This hybrid role supports multiple Project Managers and plays a key role in ensuring effective communication, meeting coordination and document preparation. The role requires a self-directed professional who can work independently with general guidance while maintaining strong collaboration with project leadership.
Key Responsibilities
- Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership
- Drafts, formats, and distributes project-related emails and communications
- Schedules and coordinates meetings using Outlook and Teams, including managing invitations, attendance, and follow-ups
- Coordinates meeting logistics for virtual, onsite, and offsite meetings
- Creates, updates, and formats PowerPoint presentations for project and leadership meetings
- Maintains organized project documentation and records in SharePoint
- Assists with tracking project deliverables, action items, and due dates
- Follows up with team members to gather status updates as requested
Requirements
- 4+ years of experience as an administrative assistant, project support, or coordination role
- Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, and SharePoint
- Strong organizational and time-management skills with attention to detail
- Demonstrated ability to work independently in a remote environment
- Strong written and verbal communication skills
