Front Office Receptionist

Defense Holdings, Inc. • Full-time • Remote (Jacksonville, Florida, United States) • 3w ago

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Administrative / Client Services
Reports To: Office Manager / Administrative Director

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Front Office Receptionist to manage front desk operations, greet visitors, and provide administrative support to clients and staff. The ideal candidate will ensure a professional and welcoming office environment while supporting office operations.

This role requires strong organizational and interpersonal skills and the ability to handle multiple tasks simultaneously.

Key Responsibilities

Reception & Office Management

Greet and assist visitors in a professional and courteous manner.
Answer, route, and manage incoming calls and emails.
Maintain the reception area, ensuring it is organized and welcoming.
Coordinate office meetings, schedules, and conference room bookings.
Provide administrative support to staff and management.

Reporting & Documentation

Maintain organized office records and documentation.
Prepare reports and correspondence as needed.
Support record-keeping for client interactions and administrative activities.

Cross-Functional Collaboration

Work closely with administrative, client services, and operations teams.
Assist leadership in streamlining office procedures and improving workflows.
Collaborate with internal teams to support operational needs.

Required Qualifications

High school diploma or equivalent; Bachelor’s preferred.
1–2 years of experience in reception, front office, or administrative support.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite.
Ability to manage multiple tasks and prioritize effectively.

Preferred Qualifications

Experience in a corporate or defense environment.
Familiarity with office management systems and procedures.

Core Competencies

Professionalism & Courtesy
Attention to Detail
Organizational Skills
Communication Skills
Adaptability & Initiative
Collaboration

Work Environment

Hybrid work environment; primarily office-based with some remote flexibility.
May require occasional travel for meetings or events.
Must be eligible to work in the United States.

Compensation & Benefits

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Related Jobs

Remote Virtual Assistant

ADF Medical Services Inc. • Full-time • Remote (Jacksonville, Florida, United States) • 1d ago

1d ago

Apply

Remote Data Entry Specialist

ADF Medical Services Inc. • Full-time • Remote (Jacksonville, Florida, United States) • 1d ago

1d ago

Apply

Pharmacy Relationship Manager

America's Pharmacy Group, LLC • Contract • Jacksonville, Florida, United States • 1w ago

1w ago

Apply

Wound Care Referral Representative (Facility Focused)

NIVA Health • Full-time • Remote (Jacksonville, Florida, United States) • 1w ago

1w ago

Apply

Office/ IT Support Assistant

City Wide Facility Solutions • Full-time • Jacksonville, Florida, United States • 1w ago

1w ago

Apply

On-Call Technician - POS Installation Technician -Jacksonville, FL- Hiring NOW

Geeks on Site • Contract • Orange Park, Florida, United States • 1w ago

1w ago

Apply

Part-Time/Full-Time Research Panel. Entry Level. Receptionist or Typist Welcome

ApexFocusGroup • Part-time • Remote (Jacksonville, Florida, United States) • 1w ago

1w ago

Apply

Remote Work From Home Market Research. Ideal For Customer Service Representative

ApexFocusGroup • Part-time • Remote (Jacksonville, Florida, United States) • 2w ago

2w ago

Apply

Pharmacy Relationship Manager

America's Pharmacy Group, LLC • Contract • Atlantic Beach, Florida, United States • 2w ago

2w ago

Apply

Data Entry

Talphera Healthcare Company • Part-time, Contractor, and Temp work • Remote (Jacksonville, Florida, United States) • $38 - $42 / hour • 3w ago

Customer Service Marketing Administrative Assistant accounting Payroll ClericalSupport

3w ago

Apply