The National Western Center (NWC) is a reimagined 250-acre campus in Denver, Colorado with a vision to be the global destination for food and agricultural discovery. It is the new home of the National Western Stock Show and Colorado State University’s Spur campus. But the future National Western Center isn’t just new buildings. It’s a destination unto itself. It’s a mission-oriented place that will be lively and active all year round — with new events and experiences around every corner.
The opportunity:
NWC is in search of an experienced Coordinator of Sales and Event Management who will split time between the Sales, the Marketing and the Event Management departments, lending sales and event management support of contracting, invoicing, event coverage including site tours and administrative tasks. This role will also be handling some sales contracting and management for events as well. Under the supervision of the Chief Operating Officer, the Coordinator will deal with data entry information and standard operating procedures, maintenance and updates, event contract management, and the liaison to marketing.
This is a multifaceted job with a broad spectrum of opportunities for professional development. You will join a small, nimble, collaborative, creative, and entrepreneurial team as we accelerate growth of a new events hub and innovation campus in Denver, Colorado. Help us make the reimagined National Western Center campus among the most desirable event spaces in the Denver market!
What you will do:
- Correspondence, preparing reports, data entry, and booking small, community, and short-term events.
- Serve as the liaison between the marketing and sales teams to ensure smooth communication and alignment.
- Track and support upcoming events, maintain the organization’s events calendar, and assist with the integration and rollout of a new mobile app.
- Collaborate with event clients and internal teams on marketing materials and promotions.
- Assist with the creation and scheduling of event-related content for social media, newsletters, website updates, and other marketing channels.
- Coordinate the creation and delivery of event marketing materials such as flyers, social posts, signage, and email campaigns.
- Provide timely and professional phone, voicemail, and email communication with leads and clients.
- Maintain and update client information, including leads, lost leads, re-bookings, contacts, and other relevant records.
- Prepare for Client Care meetings and assist with pre-/post-invoicing, contracts, proposals, proformas, and addendums as needed.
- Provide coverage for prospective event client tours.
- Assist the events team with tracking client deposits, final payments, COIs, W9s, and other necessary event documents.
- Serve as the point of contact for VIP client experiences and tours through Visit Denver or other partner organizations.
- Collect and input all campus coordination event information into the weekly campus schedule and prepare updates for campus coordination meetings, board meetings, and other requested reports.
- Support marketing with updates to event-related materials and assist with requests for website or other marketing platforms.
- Manage full event contracting and event management responsibilities for assigned events.
- Other duties as assigned.
Sales / Event Management Coordination:
What you will bring along:
- Bachelor’s degree in related field preferred or equivalent experience in sales and event management or marketing.
- 1 - 2 years of client relationship management, event planning, marketing communications, or administrative support experience.
- Arena, facility, Convention Visitor Bureau experience helpful.
- Experience managing multiple calendars.
- Highly proficient with general office equipment, virtual and hybrid meeting technology, especially Zoom and Teams, Microsoft Office software, especially Outlook and PowerPoint.
- Excellent oral and written communication skills.
- Proven strategic mind, including the ability to see multiple outcomes, scenario plan, analyze potential opportunities and challenges, and navigate shifts in direction.
- High EQ and interpersonal skills.
This job may be a great fit if:
- You embrace the startup nature of the organization, and no job is below you.
- You are detail and results oriented.
- You are an entrepreneurial self-starter.
- You are a skilled problem solver who takes initiative and can communicate clearly with internal and external stakeholders.
- You act with respect, competency, and integrity.
- You work well as part of a team.
- You excel at functioning in high pressure situations while maintaining a calm, professional manner.
- You are a collaborator by nature and seek to find ways to compromise.
- You demonstrate excellent communication and interpersonal skills.
- You have great time management and prioritization skills.
- You are results oriented and exercise sound judgment in your work.
- You have a track record of being dependable.
- You are excited about the opportunity to grow with the organization.
- You are all-in on the mission of the National Western Center.
Work location and hours:
This position can be performed through a mix of on-site and remote work in Denver, Colorado.
Compensation range:
The starting salary is $65,000 – $72,000
What we can offer you:
We offer family-friendly benefits and flexible work hours to all our employees.
- Medical, dental and vision coverage starting day 1
- Paid time off
- Paid parental leave
- 401k plan with a 4.00% company match
- Support for community involvement
Get to know us:
National Western Center is a reimagined 250-acre campus with new indoor and outdoor event venues, and more on the way! The brand-new Stockyards Event Center is a multipurpose space with two arenas, ample parking and views of the Rocky Mountains and the Denver skyline. An outdoor plaza connects it to 20 acres of hardscaped yards for outdoor concerts, festivals, large equipment trade shows, sporting events, drive-in movies and more. The center is just two miles from downtown Denver and adjacent to the RiNo Art District, with easy access from Denver International Airport via I-70. Home to CSU Spur and the National Western Stock Show, the National Western Center is an emerging urban hub for food and agriculture discovery.
In 2018, the campus partners created the National Western Center Authority, a nonprofit organization responsible for operating, maintaining, programming, and promoting the National Western Center. The Authority is the primary entity responsible for ensuring the National Western Center achieves its mission. It is also responsible for developing a community investment fund benefiting the residents of the Globeville, Elyria and Swansea neighborhoods in which the campus is located. The Authority’s work is well underway in preparation for buildings being completed and the larger campus opening to the public. The Authority is guided by a 13-member board of directors.
Our mission is to convene the world at the National Western Center to lead, inspire, create, educate, and entertain in pursuit of global food solutions. Join us!
We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
How to apply:
Please submit your resume and cover letter online at:
https://nationalwesterncenter.com/careers/
