About Roamly
Roamly is a leader in the Insurtech space, dedicated to providing seamless and innovative insurance solutions. Our service team is the backbone of our customer experience, ensuring our users feel supported, valued, and understood. We are looking for a dynamic and experienced Service Manager to lead our team, drive customer retention, and build a best-in-class service operation.
About the Role
The Service Manager is responsible for leading, coaching, and managing Roamly’s customer service and retention team. This role is critical to our success, requiring a hands-on leader who can drive performance in a fast-paced call center environment. You will oversee a hybrid team of approximately 12 associates, comprising both in-office and remote staff. The ideal candidate is a metrics-driven problem solver with a passion for employee development and process improvement.
Key Responsibilities
Team Leadership & Development:
- Utilize technology automation tools and A.I. to create efficiencies throughout workflows while up-skilling the team
- Lead, mentor, and motivate a team of service and retention specialists, fostering a positive, high-performance culture.
- Conduct regular 1:1 coaching sessions, performance reviews, and call/ticket quality assurance (QA) to ensure adherence to service standards.
- Develop and implement training programs for new hires and continuous education for existing team members.
Operational & Performance Management:
- Oversee all day-to-day operations of the service team, managing inbound/outbound calls, emails, and chat queues.
- Own and manage all team schedules, ensuring appropriate staffing levels (SLA) and adherence.
- Define, track, and report on key performance indicators (KPIs) such as customer satisfaction (CSAT), net promoter score (NPS), first-call resolution (FCR), and retention rates.
- Foster a positive work environment and culture
Process Improvement & Strategy:
- Proactively identify inefficiencies in existing workflows and create new processes to improve team productivity and the customer experience.
- Analyze service and retention trends to provide actionable insights and feedback to leadership and cross-functional partners (e.g., Product, Underwriting).
- Serve as the primary point of contact for escalated customer issues, resolving complex problems with empathy and efficiency.
Required Qualifications:
- Location: Must be based in the Austin, TX metro area and able to work in a hybrid model (3 days in-office, 2 days remote).
- Industry Experience: Deep knowledge of the Property & Casualty (P&C) insurance industry is required.
- Management Experience: A minimum of 3 years of direct management experience leading customer service and/or retention teams in a call center environment.
- Leadership Skills: Proven track record of coaching and developing employees, with experience managing both in-person and remote team members.
- Operational Skills: Strong experience with employee scheduling, workforce management (WFM), and managing team performance against strict KPIs.
- Process Oriented: Demonstrated ability to analyze workflows, create documentation, and implement process improvements from the ground up.
Preferred Qualifications:
- Licensure: Active P&C insurance license is strongly preferred.
- Technical Skills: Hands-on experience with modern service and insurance platforms.
- Google: Gemini AI
- CRM/Service: Zendesk
- Data/BI: Tableau
- Insurance Platforms: Bolt or similar policy/agency management systems
- Project Management: Experience leading or participating in cross-functional projects.
- Education: Bachelor’s degree in Business, Management, or a related field.
Why You'll Love Working Here:
- Growth Opportunity: Join a company in its early stages and help build its foundation for success.
- Competitive Compensation: Receive a competitive salary with the potential for additional variable pay.
- Comprehensive Benefits: We offer a full health and welfare benefits package, a 401(k) match, and flexible Paid Time Off.
- Fun Office Atmosphere: Lively office, stocked with endless snacks, regular Happy Hours, catered lunches, and team building events.
- Work-Life Balance: Enjoy RV rental discounts and a company culture that values a healthy balance between work and adventure.
Compensation & Schedule:
- Base Salary: The salary for this position is between $90,000 and $130,000, depending on experience, with the potential to earn additional annual variable pay.
- Schedule: This is a full-time, hybrid position, requiring you to be in the office three days a week and work remotely two days a week.
