Executive Project Analyst

Level Agency • Full-time • Remote (Pittsburgh, Pennsylvania, United States) • 2d ago

Hybrid – Pittsburgh, PA (Sewickley) | Full-Time | $65,000–$75,000

Level Agency is looking for a high-performing operator to bring clarity, structure, and momentum to the CEO’s Office.
If you thrive in fast-paced environments, excel at building systems that scale, and love making high-impact leadership teams run like clockwork—keep reading.

You’ll thrive here if:
✅ You bring precision and calm to high-stakes, fast-moving situations.
✅ You love transforming messy inputs into structured, strategic outputs.
✅ You’re equally energized by scheduling, synthesizing insights, and solving complex problems.
✅ You approach every project with a proactive, builder’s mindset—and use tools like AI to move faster and think smarter.

You’ll struggle here if:
❌ You need rigid structure or step-by-step direction.
❌ You avoid shifting priorities or don’t enjoy working across teams.
❌ You resist integrating new tech or automation into your workflow.
❌ You see executive support as reactive instead of strategic.

About Level

We’re Level—an AI-powered performance marketing agency built for precision, designed to scale, and powered by a scientific mindset. We blend strategy, media, creative, and machine intelligence to deliver outcomes that matter. Every time. At scale.

We’ve been named one of Pittsburgh’s Best Places to Work and an Inc. 500 Fastest-Growing Company. Our clients span ecommerce, B2B, education, healthcare, and more. Our team? Remote-first, deeply collaborative, and relentlessly driven.

Your Role (and Impact)

As Executive Project Analyst, you’ll work directly with our CEO and Chief of Staff to streamline operations, track top-priority initiatives, and ensure our executive office runs with clarity, rhythm, and strategic alignment.

This is a hybrid role based in Pittsburgh, PA, with flexibility to work remotely—but in-person availability in Sewickley is required when the CEO is in town.

You will:

Manage the CEO’s calendar, inbox, travel, and meeting logistics—prioritizing time against strategic goals.
Prepare agendas, materials, and follow-ups for leadership meetings—driving clarity and accountability.
Support strategic initiatives (e.g., M&A, board prep, internal systems) with research, coordination, and execution.
Build and manage dashboards, trackers, and summaries to surface insights and keep projects on course.
Partner with the Chief of Staff to keep leadership aligned on high-priority goals and deliverables.
Maintain clear documentation and knowledge systems—creating order from complexity.
Leverage AI tools and automation to drive efficiency and scale your impact.

Must-Have Experience:

3+ years in executive support, project coordination, operations, or an analytical role.
Strong organizational instincts, attention to detail, and high ownership mindset.
Excellent written and verbal communication skills.
Tech-forward, systems-minded, and adaptable to new tools.
Proven ability to manage shifting priorities and juggle cross-functional work.
Based in the Pittsburgh region with ability to work onsite in Sewickley as needed.
Bachelor’s degree in Business, Communications, or a related field (or equivalent experience).

Preferred Experience:

Experience in a high-growth, entrepreneurial, or agency environment.
Familiarity with board-level reporting, M&A, or executive thought leadership.
Project management certifications (e.g., PMP, Lean Six Sigma).
AI-savvy and comfortable with tools like ChatGPT, Perplexity, Notion AI, etc.

AI Expectations

At Level, AI is a core capability—not a side note. In this role, you’ll be expected to:

Use tools like ChatGPT, Perplexity, and Notion AI to move faster and work smarter.
Automate repeatable workflows and find leverage in your systems.
Share prompts, processes, and insights that improve team operations.
Treat AI as a partner in clarity, speed, and creativity—not a shortcut.

Our Core Values