Amwins is the largest wholesale brokerage and group insurance administrator in the US with annual premiums placed more than $40B. We are privately held with the employees owning the majority stake. We have over 63 operating companies across 5 divisions, over 175+ locations around the world, and 7.5k employees. Amwins has expertise across a diversified mix of property, casualty, and group benefits products, and offers value-added services to support these products, including product development, underwriting, premium and claims administration, and actuarial services.
Please visit our website at www.amwins.com
We are seeking a detail-oriented Reconciliation Analyst to join our payroll team. This role is responsible for managing garnishments, handling uncashed payroll checks, and performing monthly, quarterly, and annual payroll tax reconciliations. The ideal candidate has strong analytical skills, a deep understanding of payroll processes, and the ability to ensure compliance with federal, state, and local regulations.
Key Responsibilities:
Garnishment Processing & Compliance
- Manage court-ordered wage garnishments (e.g., child support, tax levies)
- Ensure accurate, timely deductions and remittance to agencies
- Respond to inquiries from employees, agencies, and internal teams
- Analyze audit output and drive improvements in garnishment processes
- Understand garnishment calculations within payroll
Uncashed Payroll Checks Management
- Track and reconcile uncashed checks; ensure escheatment compliance
- Communicate with employees to resolve unclaimed payroll funds
- Coordinate with finance and state agencies for reporting and remittance
Monthly Payroll Tax Reconciliation
- Reconcile payroll tax accounts monthly for accurate reporting
- Resolve discrepancies between payroll records and tax filings
- Support quarterly/annual filings (941, W-2, state reports)
- Liaise with tax authorities and payroll providers on issues
Process Improvement & Compliance
- Ensure compliance with all payroll tax and garnishment laws
- Maintain records and support audits
- Identify and implement process improvements and automation
- Provide ad hoc financial analysis and reporting
- Collaborate cross-functionally for accurate financial processing
Qualifications
- Not less than 4 years of work experience in multi-state payroll and tax compliance
- Experience with ADP Smart Compliance is a plus
- Extensive knowledge of federal, state, and local payroll tax regulations
- Effective verbal, written, and interpersonal communication skills
- Demonstrated organizational abilities
- Proficiency with Excel, including pivot tables and v-lookups
- Ability to handle sensitive and confidential information
- Strong analytical and problem-solving skills
- Experience leading a team
Core Competencies:
Core Competencies:
Key Competencies for Building a High-Standards Culture:
Payroll team members are expected to uphold the following attributes to support a collaborative, high-performing environment. Job performance is measured with the following competencies:
Employee Engagement
- Recognize and reward hard work to build motivation and trust
- Emphasize continuous growth, ambition, and team-focused determination
- Use the payroll process as a symbol of organizational commitment to employee well-being
Collaboration
- Engage with all stakeholders including Payroll Operations, Payroll Tax, Process Improvement, HR, HRIS, and ADP
- Align efforts to achieve shared goals and collective success
- Value cross-functional teamwork as essential to project outcomes
Trust
- Foster transparency through clear communication of payroll policies, deductions, and benefits
- Address payroll-related inquiries promptly and accurately
- Strengthen trust with self-service access and consistent information sharing
Security
- Ensure job stability and protection against sudden external changes
- Provide clear roles, workplace safeguards, and continuous development opportunities
- Support long-term career relevance through upskilling and adaptability
Accountability & Responsibility
- Own your responsibilities, deadlines, and results
- Communicating early and openly silence is not an option
- Be dependable and follow through consistently
Professionalism
- Communicate respectfully, clearly, and constructively at all times
- Be punctual, well-prepared, and detail oriented
- Represent both yourself and the team with integrity and professionalism
Emotional Intelligence
- Respond with thoughtfulness rather than reactivity
- Show empathy and consider others’ perspectives
- Welcome feedback as an opportunity for growth
Active Listening
- Be present—listen fully before responding
- Ask clarifying questions to ensure understanding
- Apply shared information to avoid redundancy
Initiative
- Proactively identify and act on opportunities for improvement
- Bring forward ideas and solutions without waiting to be asked
- Stay informed on industry trends and apply them to enhance processes
