Remote
Pay Rate: $45,000.00 - $51,500.00 Annually
Department: Digital Operations
Division: COS
Job Status: Full-Time
Position Description
Are you ultra-organized, digitally savvy, and thrive on keeping teams in sync? We’re looking for a Digital Operations Coordinator to help drive projects forward, manage timelines, and support cross-functional teams in delivering top-tier digital work. If you're detail-oriented, proactive, and love turning plans into progress, this is your chance to make an impact in a fast-paced, collaborative environment.
In this role, you’ll coordinate day-to-day operations across digital campaigns—tracking project milestones, routing creative for approval, managing documentation, and ensuring nothing slips through the cracks. You’ll work closely with Account Execs and Digital Ops leaders, learning the ropes of web development and media production while helping teams stay on time and on budget. If you’re a quick learner with sharp communication skills and a love for logistics, we want to meet you.
Position Responsibilities
- Conduct internal project status meetings with cross-functional internal team.
- Route projects to team members for review and approval.
- Assess actual hours incurred on project versus estimate throughout engagement.
- Work closely with Account Executives and Digital Operations to understand and execute client requests.
- Coordinate interdepartmental project activities to ensure goals and requirements are met.
- Help promote teamwork and collaboration.
- Maintain the project plan with status & deadline updates.
- Manage efficient internal meetings; coordinate effective responses from the team.
- Create and maintain project documentation including estimate and project schedule, with supervision.
- Develop daily project status reports and hot sheets with senior Digital Operations staff oversight.
- Pull burn reports from financial system and distribute to appropriate staff.
- Coordinate all needed assets and create master PDF for routing.
- Enter approved estimates into the financial system.
- Create and maintain Job Tracker for team use.
- Develop an understanding of every aspect of web development and media creative process.
- Escalate issues to supervisor when necessary.
Knowledge, Skills and Abilities
Technical Qualifications -
- 0-2 years of project management experience in an agency environment, BA/BS degree preferred
- Experience with MS Project, Smartsheet, Advantage, Workfront, Proof HQ, and Jira, a plus
- Proficiency with M365 Suite (Excel, PowerPoint, Word, Outlook)
Skills & Competencies -
- Effective verbal and written communication skills
- Ability to manage a multiple-project workload effectively in a fast-paced environment
- Ability to manage low-level projects independently with oversight
- Detail-oriented
- Well-organized
- Demonstrates accountability and takes direction
- Demonstrates emotional intelligence
- Committed to working in a diverse and inclusive environment, and upholding GTO’s mission, vision, and values
About Us
Founded in 2000 and included in the "Top 100 Agencies" by Medical Marketing & Media, Greater Than One is an advanced media marketing and technology agency built for how customers experience health and wellness today. Through strategic media buys, inspirational content, and innovative technology, Greater Than One creates data-driven experiences that activate, delivering performance-proven outcomes. The agency is privately held and employee-owned, which gives us a unique advantage: our clients' success is our sole focus. We seek proactive, independent-minded individuals who thrive on innovation and the desire to exceed client expectations.
Disclaimer
Greater Than One, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
