As an AP/AR Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure the integrity of outgoing payments & cash flow, and generating monthly statements. In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have a strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex and high volumes of data and be deadline-oriented with a high level of accuracy.
KEY RESPONSIBILITIES:
- Understand customer and vendor order processing
- Ensures billings and receivables are correctly processed in a timely manner.
- Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager
- Process all payment transactions such as ACH, wires, and paper checks.
- Data entry, validation, and processing of various types of invoices
- Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
- Assist with all internal & external audit activity including planning, preparation, and data gathering.
- Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.
- Adherence to Generally Accepted Accounting Policies (GAAP).
- Maintain organization of all AP/AR documents and related information.
MINIMUM QUALIFICATIONS:
- 2+ years of accounting, accounts receivables, accounts payable experience.
- High level of proficiency in Accounting Systems and Microsoft Excel.
- Experience in invoicing, accounts payable, accounts receivable best practices.
- Strong problem-solving ability and analytical skills including root cause analysis.
- Prior experience in cash management (collections, account reconciliations, payment processing)
- Prior experience in collections.
- Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.
- Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.
