We are a fast-growing portfolio of e-commerce brands seeking a highly driven and tech-savvy Executive Assistant to work directly with our Founder & CEO.

This is a fully on-site role based in Rochester, MI, working closely with leadership and supporting a global remote team across multiple brands.

About the Role

You will act as a true extension of the CEO—owning all administrative, coordination, and execution support while helping increase speed across the business.

This is not a traditional assistant role. You will be expected to move quickly, think independently, and actively use modern tools—especially AI—to improve workflows and eliminate inefficiencies.

If you enjoy learning fast, solving problems, and helping a founder operate at a higher level, this role will be a strong fit.

Key Responsibilities

Own and manage the CEO’s calendar, scheduling, and priority flow
Prepare agendas, meeting notes, and track all action items
Follow up with team members to ensure deadlines and deliverables are met
Manage and organize internal systems, documents, and workflows
Handle account setup, access management, and administrative processes
Assist with vendor coordination, payments, and general operations
Use AI tools (ChatGPT and others) to streamline tasks and improve efficiency
Conduct research, summaries, and execution across business areas
Identify inefficiencies and proactively suggest improvements

You’re a Strong Fit If You:

Have 1–3 years of experience or strong proof of self-driven work
Are highly organized and detail-oriented
Move quickly and operate with urgency
Actively use AI tools (ChatGPT, automation, etc.) in your daily work
Take initiative without waiting for direction
Communicate clearly and professionally
Are comfortable following up with others and keeping things on track
Thrive in fast-paced, evolving environments

This Role Is NOT For You If:

You prefer slow, structured environments with step-by-step instructions
You are uncomfortable taking ownership or figuring things out independently
You are not actively using AI tools daily in your work today

Work directly with the Founder & CEO in a high-growth environment

High exposure to real business operations, product development, and strategy
Hands-on experience using AI tools and modern workflows in a real company
Opportunity for rapid growth and increased responsibility based on performance
Fast-paced environment with real ownership and impact
Competitive compensation based on experience

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Executive Assistant to CEO (AI & Operations Focus)