The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment.

Key ResponsibilitiesOffice Administration & Facility Management

Oversee physical office space organization, including document digitization and office setup for new occupants.
Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards.
Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored.
Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries).
Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams.
Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks.

Vendor & Services Coordination

Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more.
Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps.
Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards.
Maintain strong relationships with all vendors and hold them accountable to agreed service levels.

Inventory Management

Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items.
Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly).
Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies.

Mail & Document Handling

Develop and manage an efficient mail process, including daily scanning, sorting, and distribution.
Coordinate with internal staff to refine workflows for subpoena downloads and document storage.
Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals.

Technology

Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes.
Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems.
Prepare desks and workstations for new hires.
Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels.
Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval.

Team Support & Collaboration

Serve as a central point of contact for general office-related questions and needs.
Assist with special projects, such as office relocations, holiday events, or new initiatives.
Maintain master key access and ensure controlled use based on authorization.

- 3+ years of experience in office administration, operations, or facilities management.
- Excellent organizational and project management skills.
- Strong interpersonal and vendor negotiation skills.
- Ability to work independently, take initiative, and problem-solve.
- Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools.
- High attention to detail and ability to juggle multiple tasks simultaneously.
- Experience coordinating with IT and facilities teams is a plus.

Working Conditions

- On-site, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors.
- May require occasional early mornings or late evenings to oversee specific tasks or vendor access.

We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

401(k) with Employer Match – Plan for your future with confidence and company support.
Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
Paid Parking – Convenient and covered, so you can focus on your day.
Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
Employee Referral Program – Earn rewards for introducing talented individuals to our team.
Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
Employee Discount Program – Access to exclusive savings on a variety of products and services.

Salary: $55,000 - $90,000

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