Position Description

Overview

At Delta Digital, we're building a portfolio of media brands focusing on informing and entertaining people in pursuit of their passions. We are seeking a highly organized and tech-savvy Administrative Assistant contractor to support our pets digital media team. This role involves managing schedules, coordinating content production, organizing digital assets, handling basic data entry, and assisting with communication and reporting. The ideal candidate is detail-oriented, proactive, and has a solid understanding of digital media platforms. This is a contract position offering up to 20 hours per week.

Key Responsibilities

Provide administrative support to the General Manager and the Aramedia Pets team.
Schedule meetings, manage calendars, and coordinate team communications.
Organize and maintain digital files, assets, and project tracking systems.
Assist in preparing reports, presentations, and digital performance summaries.
Coordinate the publishing calendar for content across social media, websites, and email campaigns.
Support the team in managing influencer outreach, vendor communications, and content approvals.
Assist with social media monitoring and community management as needed.
Perform data entry and maintain accurate records of campaigns, analytics, and contacts.
Track invoices, budgets, and contracts related to digital media activities.
Monitor online orders and submit them to shipping.

Technical Skills

Advanced Spreadsheet Functions:
Excel and/or Google Sheets Experience (preferably Excel as the foundation).
Proficient in creating and managing spreadsheets, including adjusting various elements and applying cell formatting such as SUM, SUBTOTAL, AVERAGE, and COUNT. Skilled in using formatting options like Bold, Italics, and Colors to effectively organize and present data.
Demonstrate proficiency in accurately and efficiently inputting both financial and non-financial data specifically within a spreadsheet environment.
Skilled at data manipulation, including the ability to efficiently sort, filter, and locate specific information, and presenting it in a clear and logical format.
Data import, export, and formatting (validation and protection) for Google Sheets and Excel.
Scheduling Software:
Experience with tools like Calendly, Zoom or similar for scheduling appointments and meetings.
Project Management / Low-Code Tools:
Familiarity with PM and Low-Code software tools like Airtable, Smartsheet, Smartsuite, Asana, or similar for task management, and project tracking.
Document Management Systems:
Experience with organizing and maintaining files in cloud-based systems like Google Drive or Dropbox.
Accounting / Financial Knowledge:
Experience in recording and organizing financial data
Knowledge of debits and credits is essential, as every transaction impacts a minimum of two accounts.
CRM (Customer Relationship Management Software):
Demonstrated ability to update records with a strong understanding of data integrity and its critical importance.
Maintain data accuracy and completeness for customer information, sales figures, and financial records within the CRM.

Communication / Interpersonal Skills

Excellent Written and Verbal Communication:
Ability to draft professional emails, reports, and other correspondence.
Clear and concise verbal communication skills.
Customer Service:
Ability to handle inquiries and requests from clients or customers in a professional and friendly manner.
Time Management and Organization:
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Problem-Solving:
Ability to identify and resolve issues independently.
Confidentiality:
Understanding of and ability to maintain confidentiality of sensitive information.

Delta Digital jobs

REMOTE Administrative Assistant (Contract Role)