We're looking for part time help 10-15hrs/week with bookkeeping + office administration tasks on-site in Raleigh, NC.

Responsibilities

Bookkeeping

Prepare monthly invoices in Quickbooks, based on variable monthly fees tracked in client management spreadsheet
Process accounts receivable
Prepare weekly QB reports to share with leadership team
Run aging reports + follow up with clients regarding late payments
Processing payments for 1099 contractors

Payroll & HR support

Prepare timesheet reports for part-time employees
Calculate and enter commissions for specific employees
Miscellaneous research, as needed (insurance questions, industry survey analysis, reporting issues, etc)
Submitting Simple IRA payments each pay period

Office Management

Checking mail + scanning/organizing important documents (insurance updates, bills, etc.)
Manage break room supplies (coffee, creamer, paper towels, etc)
Reviewing administrative email inbox + forwarding to appropriate team members as needed
Coordinate staff Lunch & Learns (maintain calendar of topics, schedule dates, order catering, manage catering budget)

Experience Required

Quickbooks
- Data entry
- Reporting features
- Account reconciliation
ADP Payroll Software
- Entering employee hours
- Reviewing withholdings + earnings
- Submitting payroll
Project Management System
- Task management system use (ie. Asana, Monday, etc.)
- ClickUp experience is a plus (as this is our system)
Google Suite
- Gmail
- Google Drive
- G-Chat

Schedule & Location

Part-time - flexible schedule. 10-15 hrs per week, depending on workload. Mandatory scheduled workdays will include:

3 Days Prior to First of Month - mandatory for monthly invoice prep
2-3 Payroll Days per Month - biweekly payroll schedule

All work to be done in our Raleigh-based office (off Lake Boone Trail near Rex Hospital). Remote work will only be considered after you have worked 6 months part-time, on-site.

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