Administrative Assistant II I&TS/BI

Hybrid

Information & Technology Services - 24F513

San Diego, California, United States

Description

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

Advance Airport Development
Transform the Customer Experience
Optimize Ongoing Business
Cultivating Our Culture

Here, you’ll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
Work Schedule: We offer a flexible hybrid work schedule, with the opportunity to work remotely.
Salary: The hiring salary for the Administrative Assistant II is starting at $57,800 annually. The full pay range for the Administrative Assistant II is $49,402 to $79,042.
Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), annual employer funded Lifestyle Spending Account which you can use to invest in your personal development and growth activities, parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan, 457 defined contribution plan, and more!
Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego&#39;s best walking trails.

About the Job:

The Information & Technology Services and Business Intelligence Departments are seeking a highly organized Administrative Assistant II to support their dynamic teams. The ideal candidate will be proactive, a quick learner, and excited about technology. They will leverage their prioritizing and multitasking skills to manage multiple priorities and will deliver exceptional customer service skills to all stakeholders.

What You’ll Do:

Schedule and organize meetings with internal and external stakeholders. Review contracts, agreements, and amendments for completeness. Compose, format, and review presentations, charts, reports, correspondence, and other documents as requested. Serve as the primary back-up for the front desk receptionist to greet visitors, and answer phone calls regarding the San Diego International Airport.
Work closely with internal departments to complete projects and tasks efficiently. Review invoices for accuracy and process check requests for payment. Handle monthly accounting accruals for the department and serve as the Purchasing Card (P-Card) holder for non-routine business purchases.
Assists with scheduling travel and processing travel reimbursement requests; prepares and routes agendas, materials, and packets for Board and Committee presentations. Coordinate meetings and events for department staff, take notes, and maintain the department director’s calendar, and schedule appointments and meetings as needed.
Serves as the department’s records coordinator; ensures electronic documents are filed appropriately per the Authority’s records retention policy; may assist with compiling information for public records requests of the department.
Coordinates work orders for repairs, upgrades, and modifications to Authority facilities or equipment with other departments or vendors; maintains payment records for contracted services; maintains inventory and orders office supplies and submits department timecards.

The Skills We Are Looking For:

Judgement & Decision Making: Ability to exercise discretion and good judgement when dealing with highly sensitive, confidential, and complex situations; when conducting transactions with other departments, vendors, and the public. Solving non-routine problems based on experience-based knowledge. 
Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the department’s needs and manage personal workflow.
Customer Service: Provides assistance and support to the Department Director, departmental staff, and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
Communication: Proficiently exchange information through various avenues including verbal, digital, and written; facilitation and persuasion with both internal and external stakeholders.
Relationship & Interpersonal Skills – Cultivates interpersonal rapport and trust, both up and down, by exhibiting consistency and reliability.
Leveraging Technology - Effectively uses and generates information electronically and integrates technology solutions and systems.

Requirements

The Experience You Need to Have**:

Graduation from high school or G.E.D. equivalent.
Four years of increasingly responsible office administrative or secretarial experience. 
Equivalent combination of training and experience.

Preferred Education, Certification, and Licenses:

Bachelor’s degree in Business Administration or a related field
Microsoft Office Specialist Certification (Associate/Expert/Master)

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