SUMMARY

As a member of our professional family, you should be aware of what it is we do, the manner in which we perform, and the purpose of our organization.

Law is known as a learned profession. It necessitates a high degree of skill and learning. It requires of its members high standards of achievement, conduct, and commitment to work which has for its prime purpose the rendering of a public service. To fulfill such responsibilities, the Firm depends not only on the legal personnel, but on each and every employee in the office.

High performance results in client satisfaction and confidence. The growth of our Firm is due to the fulfillment of our duties. The stability of the Firm is dependent upon our ability to continue to offer high quality service. Only through interdependence and cooperation can we as a law firm deliver such services.

This position description has been prepared as a guide to aid in fulfilling standards and upholding the philosophy of the Firm. Meeting the requirements of our profession should give a sense of self-satisfaction and achievement with knowledge one is living the very legacy of Williams Parker.

A Williams Parker Accounting Assistant provides ongoing support to the accounting department by aiding with a variety of clerical-related duties. This is a full-time role that requires accuracy, efficiency, and the ability to work both independently and collaboratively in a fast-paced, high-volume environment where confidentiality and client service excellence are paramount. It requires an individual who adapts to changing priorities and business needs while being proactive in identifying areas of need and demonstrating agility to execute action plans. This role is anticipated to grow in complexity and variety with time and experience in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support the accounting department by processing Accounting Requests and verifying wire transactions.
Assist with client invoicing, including electronic billing, cost posting, and annual Registered Agent invoicing.
Conduct client database searches, maintain contact records, and ensure compliance with firm policies for new matters.
Manage accounts receivable, including cash receipt reconciliation, remote check deposits, and invoice follow-ups.
Handle accounts payable by coding and processing vendor invoices, managing reimbursement, managing new vendor intake, and ensuring timely payments.

Education and/or Experience

Education and/or experience include, but are not limited to:

Experience. One to two years working in an accounts payable/receivable position, strongly preferred. A minimum of three to five years of hands-on experience in a professional services or accounting environment with time and billing software experience is preferred.
Technology. Proficiency with collaboration and communication software platforms (e.g., SurePoint, iManage, Microsoft Suite, and Adobe PDF).
Organization. Strong organizational skills with the ability to manage multiple tasks and track numerous details simultaneously.
Communication. Exceptional communication skills, both written and verbal, with the ability to collaborate with cross-functional groups to clearly convey information to diverse audiences.
Time management. Ability to respond quickly and efficiently under pressure, particularly when managing high-stakes or time-sensitive events.
Knowledge management. Experience with documentation, reporting, and maintaining detailed records.

Work Environment

The team atmosphere is fostered not only by the lawyers, but by all members of the support staff. Our firm’s employees are proud of collaborating to service firm clients. Our commitment to teamwork allows us to tap multiple fields of experience from our range of practice areas, ensuring our ability to meet each client’s individual needs. Our team approach enables us to analyze a situation from several points of view until we uncover the advantage that makes the difference for our client.

Physical demands. While performing the duties of this position, the employee is required to stand for long periods of time with intermittent sitting, bending, stooping, and walking. The employee is routinely required to talk and hear face-to-face and via telephone. Must have the ability to use hands to finger, handle or feel, reach with hands and arms, and lift up to 10 pounds regularly. Occasionally the employee may be required to shelve or file materials in both high and low shelving or filing units. Specific vision abilities required for this position include close vision, color vision, and the ability to adjust focus.

Office environment.While performing the duties of this position, the employee will be indoors most of the time in an office environment with little exposure to loud noise, dust, fumes, vibrations, and temperature changes. This job operates in a professional office environment where there is frequent interaction. This role routinely uses standard office equipment such as computers, Microsoft Teams for phone calling and messaging, scanners, and copiers.
Mental demands. While performing the duties of this position, the employee must comprehend and follow instructions and perform assigned tasks with little need for guidance. This job requires adhering to a provided work schedule to meet a set of qualitative production standards. Tasks include a wide range of complexity and variety with little predictability of their occurrence. Relating and interacting with the diversity of co-workers, clients, and vendors to obtain consensus on complex issues is required.

If an individual requires reasonable accommodation due to an ADA covered disability, he/she should speak to the Director of Human Resources when this need develops. The Firm will make appropriate and reasonable accommodations with disabilities that qualify for coverage under the American with Disabilities Act or similar state disability laws.

WORK HOURS AND LOCATION

This is a full-time, hourly (non-exempt) position. The hours are typically 8:45am – 5:15pm, Mondays through Fridays.

The position is primarily based out of our downtown offices located at 50 Central Avenue, Eighth Floor, Sarasota, Florida 34236, but may on occasion also support the Waterside Lakewood Ranch office.

Market leading compensation package
Health and disability insurance
Vision and dental insurance
Firm-paid life insurance, with ability for employee to purchase additional insurance
Employee Savings Plan with employer contributions
401(k) with employer contributions
Paid time off
Paid parental leave
Perks platform offering over 30,000 unique discounts
Referral program
Wellness program

Williams Parker jobs

Accounting Assistant