Location: Remote

Closing Date: February 17th, 2025

Work summary

Fully remote contract, location is flexible within +/- 5 hours of GMT
3 days per week
The candidate must understand and have familiarity with US 501(c)3 finances and reporting requirements.

Climate Catalyst is dedicated to galvanising the collective power of business, investors and civil society to influence and accelerate policy change in Asia and Europe. Our vision is a just, prosperous world in which global warming is limited to 1.5C. We are looking for a Finance & Operations Manager, to join our People + Operations team. This role is a 3 day per week position and reports to the COO.

This is a mission critical role that helps us build seamless, smart, and compliant operations for our organisation. The overall remit of this role is to:

Support on key aspects of financial management across budget development and forecasting, monthly reporting, and managing our external finance partners. Managing domestic and international payroll via our employment partners, and managing vendors and contracting. Support on general operations across systems and software administration, and compliance practices

Financial Management + Forecasting

Support work on annual and multi-year budget forecasts, based on programming needs and organizational trajectory
Develop and maintain budget forecasting tools for departments to manage their annual budgets, to help inform strategic decision-making
Manage organization’s cash flow to ensure financial stability across restricted and unrestricted funding
Allocate staff, program, and operational costs to appropriate grants and work with finance partners to create budget systems to assign and track that spend
Oversee work of our external bookkeeping and accounting partner–Jitasa–and serve as their main point person
Develop cost types and appropriate coding for all expenses, and manage correct use of them
Ensure all expense policies and internal controls are in line with best practices, up to date, clear and accessible to staff, and consistently referenced

Payroll + Vendor Payment

Oversee and execute payroll cycles for all employees and contractors, through our domestic and international PEO, and vendor management platform
Oversee relevant local and state taxes and reporting, in line with US PEO requirements
Responsible for payroll administration such as new hire documentation and processing standard payroll on a monthly basis and any payroll changes
Manage contracting process, liaising with outside legal counsel when required
Get vendors, contractors and new contracts set up in our contract management system
Run due diligence processes in accordance with our due diligence policy
Ensure and execute reimbursements for all employees in line with expense policies
Prepare and issue any relevant tax documents for vendors and contractors

Funder Engagement + Reporting

Work with the fundraising team to develop programme budgets for proposals
Manage financial reporting requirements during and at the end of each grant cycle
Review draft donor agreements prior to legal, and set up grants in Climate Catalyst systems to allocate staff time and expenses accordingly

Annual Reporting + Compliance

Support the Board Treasurer, COO, and Jitasa in coordination of annual reporting to relevant authorities
Support annual audit preparation by serving as the internal coordinator for all requirements and documents as requested by auditors

Business Operations + Additional Support

Manage all software and team systems, including access, permissions, and renewals
Ensure all systems and data are managed in compliance with GDPR and other data protection legislation
Ensure team data protection policies are up to date, relevant and adhered to
Serve as the main point of contact to Climate Catalyst’s insurance broker and manage insurance policies – ensuring all policies are clearly accessible and paid in a timely fashion.
Fill out and maintain all relevant lobbying documentation for the US, Europe, and any other relevant jurisdictions
Ensure that all policies, trademarking, and terms of service are up to date on our website
Support in material development for Board budget presentations
Manage existing technology and equipment inventory and procure new equipment for all new hires and support in onboarding and offboarding as required
Identify and implement systems and process improvements to enhance operational efficiency

What You Would Bring

Strong budgeting, expense management, forecasting and financial planning & reporting skills
Experience in vendor and contract management as well as efficiency improvements
An understanding of compliance and regulatory requirements including but not limited to tax regulations and contract and legal risk management
Proficiency in managing financial and operational software

How You Work

Ability to manage work streams independently
Cross-functional collaboration across various departments
Clear and precise communication
Ability to navigate organizational change
Eager to collaborate and solve challenges
Team player and true champion of your colleagues

Applications

To apply, please upload a brief cover letter outlining interest in the role and your CV to this application page. The deadline for applications is February 17th, 2025 with rolling reviews and interviews.

Compensation + Benefits

Pay is competitive in all hiring regions. If the candidate is US based, the starting salary for this role is $85,000 at the full time rate, pro-rated to $51,000 for 3 days per week.

Other regional starting salaries can be shared based on applicant location.

Diversity at Climate Catalyst

Climate Catalyst aims to design inclusive strategies to meet our objectives. We recognise that the only way to deliver on that is to build a diverse team made up of people with varying backgrounds, experiences, and perspectives. We encourage people from historically marginalised and currently under-represented groups in the climate movement, to apply to work with us.

Equal Employment Opportunities

Climate Catalyst is an equal opportunity employer and complies with all applicable employment opportunity laws prohibiting discrimination against all qualified applicants and employees based on race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, citizenship status, disability, genetic information, veterans' status, or any other basis protected by applicable law.

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Finance & Operations Manager