Why Seafoam?

At Seafoam, we're more than just a marketing agency. We're a team of passionate individuals committed to doing good work and making a positive impact. When you join us, you'll be part of a supportive environment that values: We’re a dynamic group of both left-brained and right-brained thinkers focused on solving problems and doing good things. From our dedicated accounts team, to our end-to-end strategists and forward-thinking designers, we are committed to delivering effective solutions and achieving tangible results.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our business by assisting with various administrative and operational tasks. The ideal candidate will possess excellent communication skills, strong problem-solving abilities, and a proactive approach to work.

Responsibilities:

Assist in the day-to-day operations of the company, ensuring efficient workflow and adherence to established processes and procedures.
Provide administrative support to the operations team, including managing schedules, coordinating meetings, and handling correspondence.
Maintain and update operational documents, records, and databases.
Prepare reports and presentations as required, consolidating data and information from various sources.
Assist in managing procurement, inventory and supplies, tracking stock levels, and placing orders as needed.
Collaborate with internal teams to ensure effective communication and coordination of operational activities.
Identify opportunities for process improvements and efficiency enhancements.
Support the onboarding of new employees, including assisting with paperwork, orientation, and training logistics.
Handle general office management tasks, such as maintaining office supplies and equipment.
Perform other duties and responsibilities as assigned by the operations manager or supervisor.
Support searching for open bids and allocating data to begin estimation work

Requirements:

High school diploma or equivalent; additional relevant qualifications are a plus.
Proven experience in an administrative or operational support role.
Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent written and verbal communication skills.
Proficiency in using MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
Please list if you have experience: Miro, Lark, Quickbooks, Google Drive, Procore, Adobe illustrator, Indesign, Visme, Microsoft Teams, Bluebeam, Scribe, Rhino, and Dropbox
Ability to work both independently and collaboratively in a team environment.
Strong problem-solving and decision-making abilities.
Flexible and adaptable to changing priorities and requirements.
Professional and courteous demeanor.

Job Type: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Schedule:

8 hour shift
Day shift
Monday to Friday

Shift availability:

Day Shift (Required)

Work Location: Remote

Seafoam jobs

Administrative Assistant