Job Details

Description

Job Summary:

The Onboarding Specialist acts as a liaison between Talent Acquisition, the Hire, and other departments within Covalent Health companies (PRN Ambulance and ProTransport-1). This position oversees the onboarding process for all new hires, rehires, acquisitions, and transfers within Covalent Health. The Onboarding Specialist provides a standardized, best-in-class onboarding experience.

This can be a remote position; working anywhere in the United States.

Essential Duties & Responsibilities:

Contacts the Hire after offer acceptance to outline expectations of the onboarding process and identify him/herself as the point of contact for questions going forward.
Monitors the progress of the Hire through any background or health clearances, ensures onboarding paperwork is completed, and notifies the Hire, Hiring Manager (as-needed), and Talent Acquisition team upon clearance to start. Maintains Smartsheet documentation of progress through the onboarding process.
Initial creation of Hire’s electronic file. Uploads pertinent information for all transfer Hires.
Verifies I-9 information is complete and documented within the required timeline.
Requests, receives, tracks, and files new hire certifications.
Routine audits of employee files on an as-needed basis.

Minimum Qualifications:

Two (2) or more years in a customer service, administrative, or Human Resources role required
Understanding of how to maintain a reliable account of information to successfully support business needs; accurate data entry skills
Ability to learn and navigate multiple cloud-based systems on an ongoing basis, often navigating between multiple screens to obtain information
Ability to track the progress of multiple hires and provide real-time, on-demand information as to where hires are in the process
Must be able to communicate effectively in English both verbal and written
Must be able to work core business hours in Pacific Standard Time (PST)
Ability to travel on an as-needed basis to assist with job fairs, school events and participate in on-site meetings; anticipated to be less than 5% of the time

Education Requirements:

The individual in this position must possess the following education requirements:

High school diploma, GED, or equivalent

Physical Demands:

Must be able to sit for an extended period of time.
Requires frequent repetitive hand movements, standing, walking, reaching and grasping.
Must be able to hear and communicate clearly to perform job duties in person and over the telephone
Adequate vision required to be able to read information from printed sources and computer screens.

Work Environment:

Works in an office environment where temperatures are comfortable and noise level is low to moderate.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

ProTransport-1 jobs

Onboarding Specialist