Senior Manager, Executive Assistant to the CEO

Job Category: Administration

Requisition Number: SENIO013497

Full-Time

Remote Chicago, IL

Chicago, IL 60290, USA

Remote- US

United States

Chicago, IL 60603, USA

Description

Executive Assistant – Chief Executive Officer

Let’s be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you do?

Deliver exceptional support to the Chief Executive Officer on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

Develop and maintain a rapport with senior executives and their support staff, stakeholders, and board members through strong lines of communication.
Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
Communicate with the Chief Executive – discuss calendar availability, the daily schedule, and supporting documents. Prioritize topics and ensure the most pressing matters/questions are presented first.
Assist with various tasks, including, but not limited to maintaining distribution lists and the Executive Leadership Team calendar. Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
Cross-functional training /meeting coordination.
Manage the calendar of the Chief Executive Officer and schedule meetings, appointments and travel on their behalf. Ensure they have all pertinent information and assist with presentations.
Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, ground transportation, and accommodation. Create and communicate itineraries.
Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of events.
Prepare more complex reports, agendas, minutes of meetings and tailored letters and emails for approval by the CEO.
Partner with the corporate communication team on speaking engagements and company events.
Support board material preparation as well as support logistics and materials for participation in outside boards.

Requirements

5+ years’ experience providing C-Level administrative support.
Superb level of professionalism, business acumen, and maturity.
Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
High proficiency in MS Office and auxiliary platforms (e.g., MS Teams).
Strong project and task management skills.
Ability to multitask and adjust in a fast-paced environment.
Experience in scheduling assistance and calendar management.
Ability to adjust working schedule as needed to support meetings and events outside of office hours.
Experience with Concur a plus.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

Stay Curious: Being hungry to learn and grow, always asking the big questions
Seek Clarity: Embracing complexity to create clarity and inspire action
Own the Outcome: Being accountable for decisions and taking ownership of our choices
Center on the Client: Relentlessly adding value for our customers
Be a Challenger: Never complacent, always striving for continuous improvement
Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): U.S. remote – preferred location is Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The salary range for this role is $80,000 - $120,000. This job also is eligible for the company’s Annual Incentive Plan. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

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