Executive Assistant to the CEO
Location (city, state):
Palo Alto, CA (Hybrid: 3 days in-office, 2 days remote)
Industry:
Financial Services
Pay:
$110,000–$125,000 annually + bonus
About our client:
Our client is a well-established organization in the financial services industry, known for its positive, collaborative work environment and a CEO who values teamwork and efficiency. This is an excellent opportunity to work closely with leadership and make a direct impact while utilizing your industry expertise.
Job Description:
We are seeking an experienced Executive Assistant to provide high-level support to the CEO. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, professional environment. If you have a financial services background and a proven track record of anticipating needs and delivering results, this role is for you.
Key Responsibilities:
Manage and organize the CEO’s calendar, including scheduling and coordinating meetings
Prepare and edit documents, reports, and PowerPoint presentations tailored to financial services
Oversee expense management and reporting with accuracy and timeliness
Communicate and coordinate with board members, senior executives, and internal/external stakeholders
Anticipate the CEO’s needs and proactively handle operational tasks to ensure efficiency
Support general executive administrative duties as required
Qualifications:
5+ years of Executive Assistant experience, preferably within the financial services industry
Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, and Word)
Strong organizational and multitasking skills with a high level of attention to detail
Ability to work independently, stay steps ahead, and meet tight deadlines
Excellent written and verbal communication skills
A professional demeanor and proven ability to interact with C-level executives and board members
Additional Details:
Schedule: Monday–Friday, 9 AM–5 PM
Hybrid Role: In-office Tuesday–Thursday, remote Monday and Friday
Perks:
Competitive compensation and bonus structure
Work closely with an approachable, collaborative CEO in a positive environment
Hybrid work flexibility
Opportunity to leverage your expertise in a thriving industry
