Job Title:
Office Administrator
Location (city, state):
Palo Alto, CA
Industry:
Professional Services
Pay:
$25–$30 per hour ($52,000–$62,400 annually)
About our client:
Addison Group is hiring on behalf of our client for an Office Administrator role. This is an excellent opportunity for a recent graduate or someone early in their career to gain professional experience. The role offers a clear 18–24 month pathway to transition into an Administrative Assistant role or other internal opportunities.
Job Description:
The Office Administrator plays a key role in supporting daily office operations. This independent position includes managing office logistics, supporting meetings, and maintaining a professional and welcoming work environment. If you're organized, proactive, and ready to kickstart your career, this is the role for you!
Key Responsibilities:
Coordinate daily office lunches for approximately 50 employees (Tuesday–Thursday)
Maintain cleanliness and organization of the reception area, break rooms, and conference rooms
Prepare and set up conference rooms for board meetings and executive gatherings
Order and restock office supplies, snacks, and refreshments as needed
Manage incoming and outgoing mail and packages
Coordinate with vendors for office maintenance and services (e.g., water delivery, shredding, and plant care)
Provide light administrative support, including creating Word, Excel, and PowerPoint documents
Open and close the office, ensuring smooth daily operations
Qualifications:
Bachelor’s degree preferred
Less than 1 year of professional experience (ideal for recent graduates)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong verbal and written communication skills
Professional demeanor and ability to interact with individuals at all levels of the organization
Organized, detail-oriented, and proactive
Additional Details:
Schedule: Monday–Friday, 9 AM–5 PM
Hybrid Work: In-office Tuesday–Thursday; remote Monday and Friday
Environment: Independent role seated at reception; phones are auto-attended, and access is secured with badge entry
Perks:
Clear career development plan with growth opportunities after 18–24 months
Hybrid work schedule with flexibility
Collaborative and professional work environment
Great opportunity to build your resume and gain valuable experience
