Title: Executive Assistant, Corporate & Government Affairs
remote type
Hybrid
locations
Global Headquarters – Chicago, USA
Full time
This position will support the Chief Government and Corporate Affairs Officer located in Chicago, IL, the Global CGA leadership, and other Senior Leaders in CGA as needed. This position will provide direct administrative support that involves scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, expenses, and ensuring schedule's run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality.
This person is a first line of contact of the Mondelēz International Corporate and Legal Affairs function both internally and externally. The success of the Chief Government and Corporate Affairs Officer and the CGA function depends on the ability of the department to function quickly and effectively in the broader organization, and the Executive Admin plays a key role in this success by effectively handling administrative matters.
How you will contribute
Provide day-to-day administrative support for Chief Government and Corporate Affairs, which includes the preparation and routing of documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports.
Schedule appointments and controls executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities. Schedule group meetings, off-site events and travel reservations.
Work on special projects as requested.
May act as back up in absence of other Sr. Executive Admins.
Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position.
Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate needs in adjusting priorities and scheduling to meet such priorities.
Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information.
What you will bring
A desire to drive your future and accelerate your career and the following experience and knowledge:
Administration and support roles
Highly developed customer service orientation
Excellent written and verbal communication skills
Office (Excel, Word, PowerPoint)
Attention to detail combined with proactive attitude, very good communication and interpersonal skills
Excellent teamwork and able to anticipate needs and respond accordingly
Qualifications:
Associate's degree or equivalent is preferred
Minimum of five or more years of Senior Executive Administrative experience, including extensive experience in calendar management
Minimum of 3 or more years of experience supporting C-Level executives
Strong work ethic that includes flexibility to occasionally work during non-core hours and be available remotely to check emails, phone during evening/weekend
Comfort & experience working in a diverse global team, EVP will have staff and contacts in every region around the world with different cultural nuances and time zone requirements
Experience managing complicated international travel including availability for emergency situations such as last-minute flight cancellations or changes
Experience securing Visas for travel and managing Passport maintenance
Technologically savvy
Proficient in Word, PowerPoint, Excel and Outlook
Experience working effectively in a matrix organization
Ability to interact with all levels within and outside of the company
Excellent written and verbal communication skills
Experience handling large, multiple projects and data simultaneously
Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
Ability to work within a team and independently
Strong problem-solving skills
Ability to identify issues
Strong attention to detail
Strong organizational skills
