Title: Executive Assistant
Location: NYC - Hybrid schedule
JOB SUMMARY
We are seeking a highly organized and proactive Executive Assistant to support our C-Suite executives. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will embody our cultural principles: adaptability, direct and empathetic communication, reliability, bold vision, brave execution, and a bias for action.
MAJOR DUTIES AND REPONSIBILITIES
Schedule Management: Coordinate and manage the complex schedules of three C-Suite executives, ensuring efficient time management and prioritization.
Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics.
Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items. Ensure executives' time is efficient and in accordance with their personal preference and business objectives.
Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled.
Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear and empathetic communication.
Administrative Support: Handle various administrative tasks such as expense reporting, document preparation, data & processes management and follow-through.
Project Management: Assist in the planning and execution of special projects, ensuring timely and successful completion.
Confidentiality:Maintain the highest level of confidentiality and discretion in handling sensitive information.
Travel Requirements:Travel to various work locations, including Gaithersburg, MD & NYC (Satellite office) as needed.
Ad-Hoc Tasks:Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up.
Administrative Coverage:Provide coverage for administrative team as needed including key lead for Executive Assistant to CEO & CFO when they are out of the office.
SUPERVISORY RESPONSIBILITIES
No
EDUCATION/TECHNICAL REQUIREMENTS
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
EXPERIENCE
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to adapt to changing priorities and work under pressure.
High level of professionalism and integrity.
Capability to maintain high intensity for extended periods of time.
Collaborative, solutions-driven, flexible, able to jump in when needed.
Excellent leadership, strategy, communication and presentation skills.
Operate with creativity, enthusiasm, and resilience.
WORK ENVIRONMENT
This position is performed in a home office setting. Employees are expected to create a quiet, organized workspace conducive to productivity. The role may involve virtual collaboration with team members through video conferencing and digital communication tools. Employees should ensure reliable internet connectivity and have access to necessary technology to perform their job effectively. Flexibility in work hours may be required to accommodate team meetings and project deadlines.
Pay Transparency, Budgeted Range
$80,000-$85,000 USD
Benefits include:
Paid Time Off (PTO
Health, Dental, Vision and Life insurance
401k Retirement Savings Plan
Employee Discounts
Voluntary benefits
