Title: Disbursements Specialist
Location: Topeka, KS
Job Description:
Can be remote, but close enough to Topeka office for training/as needed.
Job Description:
Disbursements:
Data entry of invoices into system for payment processing
Understand the structure of legal entities and relationships between business to process supplier invoices and other payment requests
Confirms supporting documents provide sufficient evidence to validate the expense - identify and resolve any discrepancies
Assist with preparation of requested data to support internal and external audits, and ad hoc reporting requests
Works with other parties to research, resolve or improve data and processes.
Expenses:
Verify that expense reports include sufficient evidence to validate the expense and comply with internal policies and IRS tax guidelines
Assist employees with any credit card or expense report questions
Track corporate card charges through payment cycle to ensure timeliness, track, and report usage
Research and prepare reports to support audit or other inquiries
Systems and Business Workflows:
Identify business processes / workflow enhancements to constantly improve the Workday Procurement and Supplier modules experience
Provides intimate knowledge on business processes, data mapping, and system configurations of modules
Requirements:
Employee interaction across the organization
Accuracy, timeliness, and consistency of analytics or reporting
Invoices are processed timely and accurately
Requests are appropriately prioritized and addressed
Ability to identify discrepancies and resolve and/or escalate
Financial Information is treated as Confidential
Processes are efficient without sacrificing controls
Positive contributions to the implementation of Workday and/or other business workflow improvements.
