As a Senior Contract Process Coordinator, you will play a crucial role in supporting the seamless functioning of the organization's operational activities. Your responsibilities will span across contract management, financial administration, project support, document control, and managing various tasks critical to the smooth operational and financial success of the business. This position is based in Waltham, MA, and is under a hybrid schedule. Hybrid schedule is 3 days in the Waltham office.
For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner’s integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in the energy transition with initiatives like GlobalGLO and supporting the communities in which we operate with our charitable work.
We’re excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We’re looking for passionate people with great ideas to contribute to our company’s future. If you’re motivated by what’s next, Global Partners can provide you the opportunities to push your career to the next level.
The Types of “Energy” You Bring
- Excellent written and verbal communication skills.
- You are self-motivated and like to take initiative.
- You are a team player with a positive attitude.
- You have strong time management skills.
“Gauges” of Responsibility
New Contracts and Contract Renewal Management:
- Initiate, supervise and complete a multi-step and multi-department process focused on signing new contracts and renewing existing contracts ensuring timely review of contract provisions and completeness.
- Work directly with contract stakeholders to initiate and finalize various contract packages of high financial significance.
- Work directly with key collaborators to oversee the financially impactful contract process to ensure data integrity, timeline adherence and process completion.
- Administer and track internal and external negotiations on contract elements (credit, price, term, securitization etc.).
- Manage & lead bi-weekly meetings with several key collaborators to establish and ensure clear communication of all deadlines, expectations and follow-throughs.
- Oversee documentation flow process
- Create weekly report to monitor contract workflow and ensure key collaborators on track to meet financially impactful deadlines.
- Maintain and update users as needed.
- Train & manage new users on contract submittal process.
Internal Contract Approvals
- Coordinate internal approval processes for contract stakeholders, including making any necessary adjustments to the same.
- Prepare weekly report highlighting contract submission.
Data Administration
- Ensuring data quality and consistency.
- Extracting information and managing access to important datasets for contract stakeholders.
- Ensuring security and privacy of sensitive information such as financial records.
Project Support and Process Management
- Support ongoing projects, including documentation, tracking and coordination.
- Maintenance of project management tasks such as timeline tracking and resource allocation.
- Select and utilize internal technology solutions to ensure that business processes are moving through their timelines efficiently. Examples include – funds release, rendering approvals, compliance, co-op funds tracking.
- Oversee merger and acquisition change in control event materials coordination and supports as deals arise.
- Physical site repair requests coordination, submission and management for various departments
Relationship Fostering
- Cultivate and maintain positive relationships with clients, vendors, and stakeholders.
- Build and foster strong relationships with key collaborators.
Document Drafting and Editing
- Manage document control for all applicable contracts.
- Create, update, maintain & manage contract templates for all users.
- Manage versions of documents for extended negotiations.
Time and Organizational Management:
- Manage time effectively to prioritize tasks and meet deadlines.
- Provide guidance to enhance organizing and maintaining operational systems and procedures.
“Fuel” for You
- Coins! We offer competitive salaries and opportunities for growth. We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.
- Health + Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
- The Road Ahead – We offer 401k and a match component!
- Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service.
- Give Back! We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.
The GPS of our Interview Process
- First thing first, if you’re interested in the role, please apply.
- A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.
- We conduct in person and virtual interviews and provide additional interview information or other items needed at that time.
QUALIFICATIONS
- Bachelor’s degree in business administration, Finance, or related field preferred.
- Minimum of 5 years of proven experience in operations administration or a similar role.
- Strong organizational and multitasking abilities.
- Excellent communication, collaboration and interpersonal skills.
- Confident, thoughtful decision-making ability and sound problem-solving skills to keep workflow moving.
- Proficiency in MS Office Suite and relevant software applications.
- Has acute attention to detail, can effectively reprioritize with ease and displays consistent self-motivation to operate independently.
We value passion and potential. If you are enthusiastic about a position and think you can make a meaningful impact, we encourage you to apply even if you don't check every box. We embrace different perspectives, backgrounds and experiences.
Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.
