Corporate Executive Assistant
Remote
US – Remote (Any Location)
Full time
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.
Job Description:
Corporate Executive Assistant
Your efficiency keeps the wheels of progress rolling
Your preference is to do a quality, timely job and you have the skills and confidence to do just that. You are a realist who can be relied upon to deliver what has been promised when it has been promised. We like that. And want to meet you.
Position Overview:
The Corporate Executive Assistant will support one or more of our C-Suite Executives in our Engineered Systems (ES) Business Unit. The successful candidate will play a key role in shaping a new “battle rhythm” / cadence to help the organization grow. While the priority of the position is supporting the Business Unit President, this position will also support the SVP of Business Development and work closely with the Senior Vice President of Administration and the Executive Assistant to our CEO.
Performs numerous administrative support activities, many of which are highly confidential or sensitive in nature for a senior-level executive. The chosen candidate must exercise discretion and solid judgment in the planning and performance of all the duties and functions of the job. Excellent communication and organizational skills are required.
Supports operations by compiling, formatting, and reporting information and materials. Tracks response data from various action items. Responds to inquiries from managers and employees. Develops tracking tools for group tasks and projects and maintains a primary calendar for group actions and projects. Manages calendars and schedules, makes travel arrangements, and processes expense report and accounts payables/invoices.
While this job can be remote we would prefer a candidate in the Northern VA or DC area.
What You’ll Be Doing;
- Schedule and organize complex activities such as meetings, travel, video conferences, town hall meetings and department activities.
- Compose and draft correspondence, including letters, memos, and reports of a highly confidential nature.
- Organize and prioritize large volumes of information, inquiries, requests, and phone calls.
- Prepare agendas and meeting briefings.
- May be responsible for project coordination for small routine projects.
- Complete expense reports, arrange/book travel, and approve invoices.
- Responds to inquiries for information and/or delegates inquiries requiring special knowledge and expertise to individuals in various departments who can provide appropriate responses.
- Establishes and maintains follow-up files and confidential files.
- Initiates and may develop routine and non-routine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.
- May coordinate arrangements for special events including contacting vendors, analyzing competitiveness of pricing, and ensuring timely service or delivery of goods, and authorizing payment.
- Backup support to other C-Suite Executive Assistants.
What Required Skills You’ll Bring:
- Associate degree in Business Administration (or equivalent) and 15+ years of experience, including at least 5+ years in an administrative capacity for a C-level executive.
- Experience with a federal contractor required
- Technically savvy with virtual meeting tools and other office automation software systems
- Experience working with an executive who has not worked with an assistant a plus
Skills and Competencies:
- Exceptional written and verbal communication, organizational, and interpersonal skills are required.
- Demonstrated ability in exercising tact, diplomacy, good judgment, and professionalism is also required.
- Exceptional attention to detail, research and data gathering ability, analytical and negotiation skills.
- Willingness to accept and embrace change in a dynamic, growing company.
- Ability to work in a fast-paced environment with little to no supervision.
- Ability to prioritize tasks and manage multiple projects.
- Great work ethic accompanied by get-it-done attitude.
- A knack for problem solving and enjoy helping others.
- Demonstrated ability to work collaboratively.
- Ability to maintain strict confidentiality.
Minimum Clearance Required to Start:
Not Applicable/None
This position is part of our Federal Solutions team.
Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our diverse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation’s most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.
Salary Range:
$33.89 – $59.33
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.
