Administrative Coordinator / Administrative Clerk - USA REMOTE

Pooch Pals Foundation • Full-time • Remote • 3w ago

Pooch Pals Foundation is looking for an organized and detail-oriented Administrative Coordinator / Administrative Clerk to join our growing team remotely in the USA. This vital role will support our mission to enhance the lives of dogs in need by managing administrative tasks, facilitating communication, and improving operational efficiency. The ideal candidate will be proactive, possess excellent organizational skills, and have a passion for animal welfare. You will assist in managing schedules, handling correspondence, and ensuring our records are meticulously maintained. Collaboration with team members, donors, and volunteers online is essential to foster a cohesive and effective work environment. By taking on this responsibility, you will have the unique opportunity to contribute to a cause that matters while working in a supportive and flexible work culture.

Responsibilities

Manage and organize schedules for team meetings and appointments.
Handle incoming communications, including emails and phone calls, ensuring timely responses.
Maintain accurate records of donations, correspondence, and other administrative documents.
Assist in preparing reports and presentations for board meetings and fundraising initiatives.
Coordinate with volunteers and partners, facilitating smooth operations.
Support team members with administrative tasks and project coordination.
Implement and improve administrative processes to enhance productivity.

High school diploma or equivalent; Associate’s degree preferred.
Minimum of 2 years of experience in an administrative role.
Proficient in Microsoft Office Suite and familiarity with cloud-based collaboration tools.
Strong organizational and time-management skills, with attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a remote environment.
A passion for animal welfare and commitment to the mission of Pooch Pals Foundation.