Essential Duties and Responsibilities:
- Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.
- Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.
- Process special accommodation requests through established processes.
- Review and approve special orders for office supplies.
- Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.
- Provide expertise and define facilities management requirements to meet all company goals and needs.
- Manage and execute all moves and space plans.
- Responsible for the generation and accuracy of the monthly Facilities Report.
- Participate in all planning and budgeting associated with facility needs.
- Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.
- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.
- Manage and facilitate the Safety Committee on a monthly basis.
- Serve as an initial point of contact for matters pertaining to physical security.
- Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.
- Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.
- Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.
- Work with Corporate Real Estate staff as needed.
- On call 24/7 to address the aforementioned items.
- Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.
- Daily use of Microsoft Office Products (Word, Excel, etc.).
- Must be willing to travel as needed.
